Equipment Checkout Procedures

Department of New Media

  1. The New Media Equipment Lending Policy and agreement consent form must be adhered to in order to checkout departmental equipment.
  2. Equipment checkouts and returns can occur during one of the allocated times:
    1. Monday through Friday:
      1. 9:00am ‐ 12:00pm
      2. 1:00pm - 4:15pm
    2. Saturday and Sunday:
      1. 12:00pm - 2:00pm
    3. Failure to return equipment by the deadline will result in late fees being applied to the student’s account.
    4. In extenuating circumstances, if a return deadline cannot be met, students can email as soon as possible from their University of Lethbridge email account. The email must be received before the original deadline and must come from their University of Lethbridge email account; otherwise, all late fees will be applicable and charged to the student’s account.
  3. Reservations can be made in person at W721 or by sending an email request to listing the equipment needed. Please note that:
    1. If an email is NOT sent from a University of Lethbridge email account, it will be considered as invalid and ignored.
    2. The Equipment Lending Agreement must be adhered to in the reservation of equipment. Do not expect to reserve multiple pieces of the same equipment.
    3. Equipment will be reserved until the time of the reservation. If equipment is not picked up on time, the equipment may no longer be available.
    4. Reservation can be made a maximum of 5 days in advance of pickup date.
  4. Students can pick up and have an Equipment Declaration Form filled out at the New Media Equipment Checkout Desk in W721. However, due to the reduced hours of operation, Equipment Declaration Forms may be signed by an instructor, after which students bring the completed form to the cash office in order to process their payment.
    1. The forms can then be returned to W721 where, at least once per day, they will be collected and students will be added to the appropriate equipment pools.
    2. The last date which a deposit may be refunded is the last day of exams in April.