Spaces & Room Bookings

For a complete listing of all spaces available for class-use only, please go to the Spaces and Technology page.

Room Booking Policy

Revised October 27, 2014


Maximum Advanced Booking Limit

Booking Limit

Drama Faculty/Staff




Up to 4 weeks

80hrs/project (max 20hrs/week)

Directing Projects (DR4420)

Up to 4 weeks


Drama Class Project (eg DR2510)

Up to 2 weeks

4 hrs/wk/project if available

Drama Clubs as approved by the Drama Dept.

May only use B570, W400, W502 and W401

Up to 1 week


Faculty of Fine Arts bookings

24 hours


Booking Procedure

The following spaces may be booked online from any university computer:

Book a Room

  • W425 (David Spinks Theatre)
  • W420 Drama Studio
  • W400 Classroom
  • W401 Classroom – from weekdays 5:00 pm to midnight, and weekends only
  • W502 Meeting Room
  • B570 Rehearsal Studio
  • W480 Rehearsal Studio
  1. Create an account, under ‘My Account’, or log in if you already have an account.
  2. Under ‘Reservations’, choose ‘Book a Room’.
  3. Fill in a requested date, time, and attendance, and select ‘Find A Room’.
  4. Click the ‘+’ to select a space. Click ‘Continue’.
  5. Enter an event name (e.g. DR3040 Rehearsal, Improv Club Meeting, etc.), event type, and search for a group (Your group could be any Drama course. e.g. DR2420, DR3750 etc.), TheatreXtra, or any Drama Club (TAS, Improv Club, MTS); enter your Department’s name (e.g. Drama) if you are unsure.
  6. Submit the reservation. You will receive a Booking Status email, which holds your booking. A confirmation email will be sent to you once the booking is either confirmed or cancelled by the room-booking administrator the next business day.
  7. You may edit or cancel bookings via the 'My Reservations' tab.
  8. Print off the confirmation email and submit to Security (403-329-2345) after hours to gain access to the space. You will not be allowed access unless you have this confirmation in hand.


Booking Conditions and Responsibilities

Booking privileges will be immediately suspended if these conditions are not met:

  • After all rehearsals/classes/etc., rooms must be cleaned and tidied thoroughly (all garbage disposed of, furniture/props/chairs/tables neatly placed against walls, floors swept as necessary).
  • Food and beverages are NOT allowed in ANY space.
  • Colour coded rehearsal furniture may NOT be removed from their assigned room.
  • Under no circumstances are desks, chairs, equipment, etc. from other classrooms to be moved into any of the bookable spaces.
  • Thermostat settings are to remain between 18-22 degrees Celsius.
  • Floor taping, lighting instruments, gels, lighting patch and sound setup or patch should not be altered in any rehearsal rooms without the approval of the Technical Director.
  • Students must obtain written permission from a faculty member in order to work in any of the spaces between midnight and 7 am, and can only work in groups of 2 or more.


Questions or problems?

Please contact Amanda Berg:
Office W510

To book W422, please contact Margaret Beintema: