Senior Studio, Graduate Studio, Undergraduate Thesis - Safe Work Practice Manual

General

• Regularly review the Safe Work Practices Manual for each area you are working in - this is an important resource.

• In addition to reading the SWP Manual, students are required to read and acknowledge studio-specific Hazard Assessments and, if applicable, attend studio demonstrations.

• Know the material you are working with and read the SDS labels and information sheets to ascertain the proper safety precautions you should take.

• Wear the appropriate Personal Protection Equipment when working in the workshops. For example, you may need to wear a respirator and work in a ventilated environment based on the information provided with this material.

• All materials, supplies, and works in progress must be stored appropriately with the understanding that W840 supports all studio programs.

• If you are unsure about which tool to use or how to use it consult the safe work practice manual, a Technician, and your Instructor before starting.

• All placement of art outside the 8th floor must be approved by OH&S through the completion of the Art Placement Form. This form is on the OH&S website of the university and must be completed five days prior to the installation of your work.

• Do not use headphones or personal listening devices in the W840 workshops.

• Be aware of the impact of your work on the work of others in the workshops.

• Doors to studios must be kept closed- do not prop open. Do not give away the code to studio doors.

• All containers must be labeled, do not use food or drink containers for any controlled substances such as paint thinner, glue, patina solutions, etc.

Housekeeping

• Do not block fire exits and fire-fighting equipment.

• Keep aisles, walkways and stairs clear.

• Store materials in designated storage areas or in your locker or studio space.

• A clear uncluttered passageway must be maintained in storage areas; do not leave anything sticking out beyond the front edge of racks and shelving.

• Remove large projects immediately after they have been graded to open up space to make more work.

• All storage must be cleaned out at the end of each term. Look for signs and heed your instructor’s directions about portfolio pick-up at end of term. All articles left behind will be removed and thrown out.

• Keep your studio facilities and classrooms clean and tidy.

• Respect your work and the work of others.

• Be aware of the impact of your work on the work of others in the workshops.

• Keep all disposal bins tidy with no projecting articles.

• Clean up spills immediately in order to avoid a slipping hazard.

• Clean and put away all tools and materials when job is done, and at the end of each workday.

• Wear the appropriate Personal Protection Equipment when working in Art Studios and Workshops.

• Sweep floors, equipment, counters, and tables after completion of tasks and at the end of every workday.

• Avoid causing trip hazards with extension cords and air hoses.

Each person in the School of Fine Arts is responsible and accountable for his/her own safety performance. It is important that each person understand that he/she is also expected to work in a manner that will not cause harm to any other person within the University community. Art materials can affect the body in various ways. There are three major routes of entry: inhalation, ingestion and skin contact.

1. Inhalation: The most common ways that foreign substances enter the body are from vapors, fumes, dust, gases or mists that can be inhaled into the respiratory system. The substances may damage the nose, mouth, and upper respiratory tract, lungs or be absorbed into the bloodstream and travel to other organs in the body.
2. Ingestion: Substances may be accidentally or willingly ingested through the contamination of food, drinks, cigarettes and hands. These substances may affect the mouth, throat and/or stomach or be absorbed into the bloodstream.
3. Skin Contact: Substances may attack or destroy the natural protective barriers of the skin, damaging the skin itself, and enabling toxic chemicals to enter the bloodstream, where they are carried to various organs of the body.

It is imperative that eating and/or drinking do not occur in any work area.

All students are required to participate in the Safe Work Practices. This includes participation in training and instructional workshops, reading the information sheets that accompany the training sessions, and signing off on their understanding of the information before beginning work in the studio facilities.

Once training requirements have been met Students have access to and are allowed to work in their Studio Classroom any time the University is open, as long as safety and working alone policies are followed (see page 9: Working Alone Policy).

Students with training are permitted to work in the Sculpture Facilities (W840) according to the schedule which corresponds to the hours when Technicians are on duty. This schedule is posted on the Workshop doors.

It is the responsibility of every person in the area to be aware of his or her surroundings, which in turn will create a safe working environment. Particular attention should be paid to the following:

1. Telephone: located inside the studio at the exit. Emergency numbers are posted beside each telephone.
2. First Aid Kits: located in each area and are clearly marked. These are for emergency first aid procedures only. Do not use supplies for any other use.
3. Eye Wash Stations: located in each area and are clearly marked. Eye wash stations are tested every month, by the department Safety Representative.
4. Fire Extinguishers: located in every working area.
5. Safety Data Sheet binders: located in studios where the Department supplies controlled products to support instruction (see below)

The following materials and substances cannot be used in student projects: ammunition or explosives, flammable liquids, biohazardous material or waste.

WHMIS information sheets and proper labeling according to WHMIS regulations must accompany all controlled products. WHMIS training is provided by OH&S, as a student you must complete the WHMIS Online Training Course offered through OH&S on Moodle.

Safety Data Sheets (SDS) are provided in all studios for all controlled products supplied by the Department to support instruction.

Controlled products for your personal use must also have appropriate WHMIS labels and accompanying SDS information sheets.

• All containers must be labeled (including harmless items like distilled water). The label should contain the proper name of the material (i.e. Turpenoid, Varsol) and the name of the user if appropriate, a statement of hazards should also be listed.

• Do not use material from unlabeled containers. The need for adequate labeling extends far beyond the immediate individual user, as they may not be present if the container spills or breaks.

• It is important that no unidentified materials are left in unlabeled containers, jars, or bottles. Proper labeling is important since it is difficult and costly to dispose of unlabeled chemicals.

Each individual has the responsibility for seeing that waste chemicals are safely collected, identified and stored for disposal, and that anyone involved is fully advised of the need for any special methods or facilities for proper disposal.

Handling of Waste

Chemicals are everywhere: they can be found in animals, plants and water as well as in many commercially available products including medicines, detergents, paints, and foods. The risk may be low, but present. In order to keep the risk to a minimum, all chemical waste must be disposed of properly. Once a material is declared a waste, the first responsibility for guiding its proper disposal rests with the worker. He or she is in the best position to know the degree of hazard posed by the material they have used and must provide sufficient information to fit it into the correct channel for disposal.

Some Acids and Bases:

The following acids and bases have been approved for drain disposal while flushing drain with water, if the pH range is between 3 and 11 (prior to draining).

Sulfuric acid, hydrochloric acid, phosphoric acid, sodium hydroxide, potassium hydroxide.

Any chemical which qualifies as a hazardous waste must be collected for proper disposal through OH&S. A waste may be designated as a hazardous waste if it meets one of the following criteria:

1. Acute hazardous waste is a waste which has been found to be fatal in humans in low doses or, in the absence of data on humans, has been found to have, in laboratory animals:

   • An oral LD50 (Lethal Dose of 50% of the test subjects) of less than 50 mg/kg.

   • An inhalation LC50 (Lethal Concentration) of less than 2 mg/l, or

   • A dermal LD50 of less than 200 mg/kg.

2. A waste is hazardous if it contains any of the toxic constituents listed in the regulations.

3. A waste is hazardous if it exhibits any of the following characteristics:

   • Ignitability

   • Corrosivity

   • Reactivity

   • Toxicity *

   • Sharpness

4. Each Studio generating chemical waste in the Department has a designated location within the room for waste accumulation.

5. Hazardous Waste Disposal containers are located by the sinks in most studios. As well sharps containers are located in various studios for the safe disposal of glass, knives or saw blades.

All workplace hazardous materials must be identified and disposed of according to Provincial Regulations. No substance that may affect the Environment, Plant, Animal, or Human Life can be disposed of in the garbage or flushed down the sewer system. Consult with a Technician before you act.

Effective ventilation is the best method for controlling contaminants generated and released into the studio atmosphere. There are two basic types of ventilation: general and local exhaust. Local exhaust ventilation is required when working in:

Painting Studio W817

Metal Shop W840

Advanced Studio W823

Kiln Room W890D

Wood Shop W840A

Clay Mixing/ Slurry Room 890A

Spray Booths are located in W840 + W520, use these when spraying fixative to drawings or when using spray paint. If the contaminant is highly toxic or large amounts of the toxic material are produced a respirator must also be worn.

As a result of the hazard assessment performed by the Technical Staff of the Department of Art working alone is not permitted if it can be avoided.

All work planned outside of times when Technicians are on shift must be done with another student. Any Students found working alone in any studio area will be asked to leave the facility by Security personnel. The buddy system should now be enforced in all of the following workspaces: W817, W823, W869, W871, W890, A, B, C +D, W520, L804, W844, W842, and W748 A-K. Excerpt from Art Safety Policy (1992);

In addition, students working after hours are required to have a buddy present. A buddy is another student who is enrolled in and cognizant of the School of Fine Arts Safety Policy. The buddy must remain within the same studio at all times.

The University of Lethbridge now has a Working Alone Safely Login that informs Security that an individual is working alone on campus. All Faculty, Staff, and Students are asked to use this system to login and out with security when they are on campus after regular hours.

The Working Alone Safety Login can be access through Uleth Safe app.

This policy was developed through the guidelines found in the booklet “Working Alone Safely: A Guide for Employers and Employees” as developed by Alberta Human Resources and Employment.

Fire

In the event of fire, please phone the following EMERGENCY number immediately: 911 or 329-2345.

Action to be taken (R.E.A.C.T.):

1. Remove those in danger.
2. Ensure the room is closed. This step will confine a fire to the room of origin. This will also prevent the spread of smoke and toxic gases.
3. Activate the fire alarm. This will occur automatically with smoke and heat detection equipment. There is nothing wrong with calling the Fire Department for assistance and providing details of the fire.
4. Call the Fire Department. 911 or 329-2345. A person should be designated to call the Fire Department even though the building alarm system is automatically connected to the Fire Department.
5. Try to extinguish or control the fire. If there is any doubt in the mind of the person(s) attempting to extinguish the fire regarding their ability to do so, then confine the fire to the room of origin by closing the door.
6. Evacuate.
7. Keep people from re-entering the building until directed to do so by the Building Fire Warden of Campus Security.

Air Contamination

Should you smell any foreign or unrecognized odors, please phone the following EMERGENCY number immediately: 329-2345.

What to report:

1. The location of the odor.
2. Time the odor was first apparent.
3. Any physical symptoms experienced by persons in the affected area, ie. headache, feeling of nausea.
4. Any information suggesting the odor's origin.

Open any windows or doors to attempt to dilute the polluted air with fresh outside air. Stay out of the affected area and await further instruction by safety personnel.

Chemical Spills

Should a chemical spill occur in your area please phone the following EMERGENCY number immediately: 329-2345.

What to report:

1. The location of the spill and any evidence that tells what the chemical could be, ie. an empty bleach bottle lying on the floor indicating the substance may be bleach.
2. Any odor, ie. a strong smell of ammonia.
3. Any visible chemical reaction that may be occurring, ie. a substance bubbling on the floor.

When proper personnel have been notified, no one should enter the contaminated area. If an odor is present, open a window and post a guard outside the odorous area keeping untrained persons away. NO ATTEMPT SHOULD BE MADE TO CLEAN UP THE SPILL. Await arrival of emergency personnel.

There are times when exposure to toxic materials cannot be prevented, and as such any person working in the area must wear the appropriate personal protective equipment. Contact the Technician, your Professor, or OHS for assistance in selecting the correct PPE. It is not only important that the correct PPE is worn but that the equipment fit properly. For instance, respirators must have a mask to face seal and facial hair prevents a tight seal.

• CSA approved eye protection must be worn when working in W840 and elsewhere when the activity demands it.

• Prescription lenses and sport glasses are not an acceptable substitute for proper, required Industrial safety eye protection.

• Contact lens should not be worn in Art Studio Environments. Contact lens may trap or absorb particles or gases causing eye irritation or blindness.

• Eye protection should fit properly, with or without prescription lens.

• Return glasses to the proper storage rack face up to avoid scratching lens.

• In this storage rack you will find a variety of styles- pick the one that fits you best.

• There are two common types of hearing protection: earplugs or earmuffs.

• One or both types must be used when working in W840 and W890B (grinding room) and at all times when equipment is operating.

• These studio workshops are high noise areas and hearing protection is a must even if you are not the one making the noise.

• Hearing loss, which normally occurs over an extended period of time, is one concern in high noise areas. The immediate effect of high noise areas is fatigue- when we are tired we make mistakes, some of which could be serious.

• Students are required to wear good solid shoes when working in Art Studio. Leather shoes with closed toes are best. These protect your feet from most substances used in studios- for example, spills: photo chemicals, acids, and paints. Open toed sandals should not be worn in any studio, and are not permitted in W840 or W890.

• If you have safety boots wear them and if you know you are going to live in these studios buy some safety footwear.

• Employees must wear safety footwear in the above areas and in the performance of the majority of their duties.

• Dust masks most be worn in W840, W840A, and W890 A, B, and C when the activities in these areas are dust producing.

• Local ventilation and air extraction equipment must be utilized in the above studios depending on the nature of your activity.

• Spray Booths are located in W840 + W520, use these when spraying fixative to drawings or when using spray paint.

• If the contaminant is highly toxic or large amounts of the toxic material are produced a respirator must also be worn.

Due to the variety of studio activities you must consider further personal protection that may take many different forms such as leather gloves, nitrile gloves, leather/chemical aprons etc.

Generally the following rules apply when working in studios and shops:

• All rings, bracelets, necklaces, and watches should be removed. Long hair must be tied firmly back and tuck in. Short sleeves should be worn when working in the wood shop and shirttails must be tucked in.

• If you bend over nothing should fall away from your body.

• When working with metal or hot processes long sleeves should be worn, and clothing should be made of natural fibers such as cotton or wool. Synthetic fibers, such as spandex or polyester, melt onto the skin and can cause severe burns.

• Unlike in the woodshop, shirttails should not be tucked in when working with hot processes. Do not roll up sleeve cuffs, and pocket flaps should be closed. You want any hot particle to be able to pass through your clothing and not to become trapped against your skin.

• Shorts and open-toed shoes or sandals should not be worn in the other studios. You must keep in mind that many of the products you will use are absorbed through the skin, and could be corrosive.

• Wash hands and arms thoroughly before leaving the studios after working with potentially hazardous material and before eating, drinking, smoking, etc.

These spaces will operate on a one-week rotating schedule, and it is your responsibility to schedule your time in the space. At the end of the exhibition period the following procedure must be followed:

• Get the paint kit from technicians. In this kit you will find the following supplies:
  Paint Brush, Roller sleeve and handle, pole sander and sand paper, Extension Pole, Wall Filler, putty knife, Tape, White Latex paint, Paint Tray and drop cloths, brush, and roller spinner.

• Lay down the drop cloths tight to the walls, if necessary tape these down with painters tape. They should overlap each other by 24”.

• Remove all nails and fastening devices, with pole sander lightly sand the walls, smoothing out the dimple caused by your nails.

• Prepare a small quantity of wall filler and apply leanly to all nail holes.

• When this is dry lightly sand the walls again taking care to make the walls as smooth as possible.

• Stir your paint well and only use the latex paint provided.

• Fill the paint tray with a moderate quantity of paint working only on the drop clothes.

• With a paintbrush first apply a brush coat on all filled areas, then carefully cut in the edges of the walls. Do not paint concrete, floors, baseboards, or electrical outlets.

• Once you have finished cutting in use the roller to apply a light even coat of white latex paint to the walls.

• After you have completed the painting scrap excess paint from roller into tray, with a brush, clean paint tray returning excess paint to paint can.

• Roll or fold up your drop cloths and sweep the area before returning paint kit to W840.

• Return all used painting equipment to W840 and carefully remove the roller sleeve and thoroughly rinse it in the sink making sure all paint is washed out of roller and paintbrush.

• Using the paint spinner in the sink fit roller sleeve over end of spinner and spin roller to remove excess water. Stand damp roller sleeve upright for finally drying.

• Using the paint spinner, place brush handle into clamp and spin to remove excess water. Smooth out the bristle while brush is still damp and lay brush flat to dry or hang on wall over sink.

As Senior, Graduate, and Undergraduate Thesis students you have 24 hour access to your personal studio spaces. As with studio classrooms, you must follow the Work Alone Policy (see page 9).

Each studio space is outfitted with furniture at the start of the semester. If the furniture in your space is not suitable for your practice (for example, if you have an easel but need a desk, or vice versa), please let a Technician know.

DO NOT bring furniture from home.

DO NOT alter any Art Department furniture.

Depending on your practice, you may need to use specialized Art Department studio equipment, such as that located in the Woodshop, Darkroom, or Printmaking Studios. Before you are permitted to work in these spaces you must:

• read the associated Safe Work Practice Manual and Hazard Assessments

• attend a safety demo

Eating is prohibited in W823 and W890. If you store snacks in your studio, they must be contained in sealed plastic containers in order to deter mice. The loft (W896) and the Camera Obscura (W842) are the only rooms where eating is permitted.

Food, biological matter, and ammunition are prohibited as art materials in the studios. If you think your project is an exception, it is not. Consult a Technician.

Do not use turpentine and other high VOC materials in the studios. These must be used in the spray booth with the proper PPE.

Wherever you install your work, if you are using hardware any more complex than a nail you must consult a Technician first. This is especially important when you are planning to install a shelf, hang something heavy from a wall, or if you need something suspended from above.

DO NOT cover sprinklers or block exits and hallways.

DO NOT install in washrooms or stairways.

DO NOT disturb or alter University signage.

DO NOT use ballpoint pen or felt marker on the walls.

DO NOT use double-sided foam tape on the walls.

When in doubt- consult a Technician.

Painting your studio walls any colour other than white without the express permission of the Technicians is prohibited. Painting the floor in your space is also prohibited. However, depending on your practice you may need to significantly alter your space. Consult with a Technician for options available to you- we can find work-arounds that let you do what you need to.

When you move out of your studio it is your responsibility to repair and repaint the walls in your space.

Outside of your studio you have 5 options for installing your work:

1. In the hallways on the 8th level of the Center for the Arts or outside the Photo Area (W748):

For the purposes of class critiques and for periods of less than a week, you may install work in the 8th level south hallway or the 7th level Photo Arts hallway. These do not have designated sign-up sheets. They are used by instructors for class projects and by individual students on a first-come first-served basis. Do not leave your work up for more time than necessary.

You are required to repair and repaint the walls when you take your work down. DO NOT leave this task to the person installing after you.

1. In the critique area in W823:

This space is used by instructors for group critiques and by individual students; a sign-up sheet is posted on the wall. As this space is very heavily used during midterm and final critique times, it is important to coordinate with your fellow students.

You are required to repair and repaint the walls when you take your work down. DO NOT leave this task to the person installing after you.

1. On the 8th Level Display Walls:

Each of the three display walls (outside of L804, behind the main stairwell, and outside the 8th level hallway) are available to be booked for one week via the posted sign-up sheets. These walls are most appropriate for wall work- if you want to install sculpture please consult with a Technician as there are restrictions.

You are required to repair and repaint the walls when you take your work down. DO NOT leave this task to the person installing after you.

1. In the “bunker”:

The “bunker” is a concrete room accessible via the loft. It is a singular space which is not appropriate for wall work. The sign up is similar to the 8th level display walls. It can be booked for as short a period as a day, and up to a week.

Because it is reached via the loft, this space is only accessible during Shop Hours. You must arrange your installation and take-down within those hours.

You are required to leave the space clean and in good condition when you remove your work.

1. Elsewhere on campus:

There are a number of sites on campus, outside the Art Department, that have been approved for the display of student artwork. These include locations in the Library, Turcotte Hall, 1st Choice Savings Centre PE Building, Anderson Hall, the UHall Atrium, and the Devonian Walkway. A complete list can be found in the Artwork Placement policy.

You must first have the approval of a faculty member, and must complete and submit the Student Art Placement form for approval by the Artwork Placement Committee before you may begin installation. The form should be submitted at least one week before your intended installation.

Both the form and the policy can be found at https://www.ulethbridge.ca/policy/resources/artwork-placement

You are required to leave the site clean and in good condition when you remove your work. Depending on your intervention into the site you may be required to repair and repaint walls.

The Art Tools Rental Fee is a per-fiscal year fee which allows students enrolled in Art courses to borrow equipment necessary for the completion of assignments. This includes film and digital cameras, tripods, printmaking tools, data projectors, and sound recorders.

Loan periods range from 48 hours to full term depending on the equipment borrowed.

Regardless of how many courses you are enrolled in that require the rental of equipment, the fee is only paid once per fiscal year.

In order to borrow equipment, follow these steps:

1. Go to ulethffa.getconnect2.com

2. Click on “Sign in to your account”

3. Log in with your Uleth credentials

4. Complete the Art Department Equipment Loan Agreement (fillable PDF) and email it to the Technicians at art-techs-l@uleth.ca

Once we have received your agreement, the non-refundable fee will be charged to your student account.

Please exercise reasonable care and caution when moving or using borrowed equipment. Do not allow it to be left unattended unless it has been stored in an environment that is secure and reasonably free of hazards.  You are responsible for any damage, loss, or theft to the equipment while it is in your custody. The repair or replacement cost will be charged to your University of Lethbridge student account.