Fall 2021 Access to Practice Rooms
All practice room usage must be booked using the online Facility Booking System. To get sign-in credentials, music students should contact Jacques Theberge at firstname.lastname@example.org.
Practice Room Booking Policies
All Music Students (Music majors, ensemble participants, University students who require practice room access for courses or Conservatory lessons)
- Bookings can be made up to 24-hours in advance in any available practice room. Some rooms are reserved for piano/percussions students due to particular equipment inside. These bookings should not exceed 2-hours per day.
- Spontaneous bookings can be made when a student encounters a vacant room which is not booked online. Any practice time booked spontaneously in this way can add additional booking time beyond the 2-hour daily limits mentioned above and below.
Practice Room Cohorts (Only students registered for Music Studio courses)
- These students will be assigned to cohorts, which will each be assigned to specific practice rooms for the purpose of creating recurring practice schedules. These recurring bookings should not exceed 2-hours per day to allow for other music students to have adequate access to book the practice rooms.
- These students may make additional bookings 24-hours in advance (as well as spontaneous bookings), if their recurring practice bookings do not provide adequate total practice time. Therefore, they may have a combined total of 4+ hours booked in a single day.
Cancelling a booking
Bookings should be cancelled in the online Facility Booking System as soon as it is known that the practice time will not be used. Students can cancel their own 24-hour advanced bookings. In order to cancel any recurring bookings, students should send an email to Jacques Theberge indicating: their name, room number, day/time of the booking.
Claiming an unoccupied room
If a student is 10+ minutes late for a booking, another student may claim their booked timeslot. The room should not be entered until 10-minutes after the start of the booking. If the booked student arrives, they may reclaim the room at the start of the following 30-minute timeslot.
Whenever a student claims an un-used room, they must send an email to Jacques Theberge with the following information: their name, room number, day/time when they used the room. Tracking room usage is critical for contact tracing purposes.
Practice Room Usage Policies
The practice rooms are to be used only for purposes for which such space/equipment is required.
The following activities should never be carried out in a practice room:
- Attending online classes or meetings
- Completing written homework (except Theory homework that requires a piano, for example)
- Studying for tests/exams
- Recreational activities
Always wash your hands with soap (and/or sanitizer) before entering a practice room, and after leaving.
It is strongly recommended that the sanitization procedures are followed before and after every practice session (contact the Studio Coordinator for access to the Training Video if you have not yet been trained). This includes wiping down all touched surfaces using the disposable paper towels, and cleaning chemicals that are available at cleaning stations throughout the building.
Virox 5 Chemical - only for pianos
Air X Chemical - for all other surfaces (door knobs, music stands, light switches, etc.)
Food and drink are not permitted in any practice room, except for water in a bottle. Never put a water bottle on any part of a piano.
Equipment (eg. benches, music stands) should not be removed from any practice room, with the exception of percussion equipment, which should only be moved by percussion majors or faculty/staff.
Do not leave personal items in any practice room.
Keep the practice room door closed and locked at all times. Do not leave it open, even if you leave the space for a short time. Always make sure that the practice room door is locked when you leave.