Use the School of Graduate Studies Portal to submit forms and manage milestones for students currently registered in graduate programs.
| Document Name | Form Description | Program(s) | |
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| Admission Document Release Request | Beginning | Students may use this form to request that the Registrar's Office release documents that were submitted in support of the application to the graduate program. Need help signing this form? |
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| Admit System User Manual | User manual for the Admit system | ||
| ADMIT System User Manual | Beginning | ||
| ADMIT Troubleshooting Guide | Managing | ||
| Alex Decoteau Award of Honour 20/21 | The Alex Decouteau Award of Honour was created to recognize members of the Canadian Armed Forces who have served in designated military operations to support their post-secondary pursuits in Alberta... | ||
| Applied Research Study | Managing | Use this form if you are registering for an applied research study. Need help signing this form? |
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| Assessment of Readiness to Defend | Ending | Each Thesis Examination Committee member completes this recommendation on the student's readiness to defend his or her thesis and submits it to the Chair of the defence at least one week prior to the... |
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| Assessment of Readiness to Defend (Education) | Ending | Each Thesis Examination Committee member completes this recommendation on the student's readiness to defend his or her thesis and submits it to the Graduate Program Office at least two weeks prior to... |
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| Assignment of Duties for Graduate Assistantship (GA) in the Faculty of Arts & Science | Managing | This form should be completed for each Graduate Student assigned a Graduate Assistantship (Teaching or Non-Teaching). It should be completed by the Department Graduate Education Coordinator (DGEC) at... |
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| Change of Supervisory Committee | Managing | This form is to be used to add/change membership of the Supervisory Committee. Review the program specific Policies & Procedures for detailed information. Use the Establishment of Supervisory... |
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| Comprehensive Examination Assessment | Managing | All students in the Doctor of Philosophy program must take and pass a comprehensive examination by the end of their program’s second year. See the SGS Policies and Procedures and review the ... |
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| Confidential Appraisal | Beginning | This form is used as part of the nomination package for the General’s Gold Medal and the Medal of Merit and should include a letter of reference that highlights the student's various strengths and... |
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| Confidentiality and Non-Disclosure Agreement for Graduate Students | Managing |
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| Conflict of Interest | Ending | The Conflict of Interest form is to be completed by the External Examiner with the External Examiner's CV attached if an External Examiner is part of a student's Thesis Examination Committee. Review... |
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| Doctor of Philosophy Transfer Examination Assessment | Managing | All students transferring from the Master of Science/ Master of Arts program to a Doctor of Philosophy program must take and successfully pass a transfer examination in order to be admitted into a... | |
| Doctor of Philosophy Transfer Examination Committee Request | Managing | All students transferring from the Master of Science/ Master of Arts program to the Doctor of Philosophy program must take and successfully pass a transfer examination in order to be admitted into a... | |
| Doctor of Philosophy Transfer Examination Schedule Request | Managing | All students transferring from the Master of Science/ Master of Arts program to the Doctor of Philosophy program must take and successfully pass a transfer examination in order to be admitted into a... |
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| Establishment of a Project Supervisory Committee (Edu) | Managing | This form is to be used by Master of Counselling and Master of Education students to establish their Project Supervisory Committee. See the SGS Policies and Procedures document for information about... |
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| Establishment of Supervisory Committee | Managing | See the SGS Policies and Procedures document for information about deadlines for establishing the Supervisory Committee as well as the composition of the Supervisory Committee by program. Use the... |
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| Example Thesis | A visual guide to the Thesis/Project Formatting Requirements. A Thesis title page template is also available for use. | ||
| Fieldwork Experience Form | Beginning | The Fieldwork Experience form is intended only for individuals applying to the Master of Counselling program. The completed form should be submitted as part of the application process. For further... |
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| GA (Research) Letter of Appointment Template | Managing | ||
| Information/Application for Human or Animal Subject Research Proposals | Beginning | Any research, teaching or testing conducted using University facilities, or undertaken by individuals connected to the University involving animals, human subjects, radioisotopes, and biohazards must... |
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| Intellectual Property Discussion form | Managing |
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| Intellectual Property Guidelines for Graduate Students and Supervisors | Managing |
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| Job Posting - SGS / ORIS Communications and Public Affairs Assistant | |||
| Job Posting - Strategic Enrolment Data Analyst | The Office of Institutional Analysis is seeking a full-time graduate student with expertise in data analyses utilizing artificial intelligence (AI) for a full-time, 8-month co-op work term.... |
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| Job Posting - THRIVE Project Assistant | |||
| Letters of Reference | Beginning | Letters of Reference in support of an application are submitted directly by the referee via the online system. Referees will be notified by email that an applicant has submitted their name as a... |
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| Master of Nursing Project Completion Signature | Beginning | To be completed by the Project Course Lead/Professor of Record for Nursing 6002 and returned to the School of Graduate Studies following assessment of the Final Project Paper. Need help signing this... |
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| MN Application for Leave of Absence | Managing | Application for Leave of Absence from the Master of Nursing program. Leave of Absence from the Master of Nursing Program Form Portal |
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| MN Media Policy | Beginning | Master of Nursing Media Policy |
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| Participation Status Change | Managing | Master of Arts, Master of Nursing, Master of Science, and Master of Science (Management) Students continue with the participation status under which they started, i.e., full-time or part-time... |
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| Performance Expectations and Evaluation for Graduate Assistants | Managing | This form is to be completed by faculty members for each graduate student carrying out Graduate Assistantship (Teaching or Non-Teaching) duties under their supervision. The performance expectations... |
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| Permission of Co-Authors | Ending | Use this form to record permission from co-authors of works for which you are the principal author and for which copyright has not been transferred, assigned, or exclusively licensed to a publisher... |
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| PhD in Education Thesis Process and Timelines | Ending | This document is provided as a resource for PhD in Education students. It is supplemental in nature and is provided as a guide only. For detailed program and policy information refer to the Graduate... | |
| Post-Admission Thesis Proposal | Beginning | Review the SGS Policies & Procedures for detailed information. The student returns completed form with the Thesis Proposal to the SGS office (B610) or emails it to sgs@uleth.ca. Need help... |
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| Post-Admission Thesis Proposal (PhD) | Managing | Review the SGS Policies & Procedures for detailed information. The student returns completed form with the Thesis Proposal to the SGS office (B610) or emails it to sgs@uleth.ca. Need help... |
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| Practicum Placement | Beginning | Master of Nursing Practicum Placement form |
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| Prerequisite Waiver | This form is to be used to waive prerequisites for graduate-level programs. It cannot be used to waive or substitute Major, Program, or Degree requirements. Students without the appropriate... |
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| Project Process and Timelines (M.Ed. & M.C.) | Ending | This document is a supplement to the SGS Policies and Procedures. |
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| Project Proposal (M.Ed & MC) | Managing | This form is to be completed by the Supervisory upon satisafactory completion of the Project Proposal. The student's Project Proposal should accompany the form. Items should be submitted to the... |
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| Project/Thesis Declaration | Beginning | Master of Nursing Project/Thesis Declaration form Master of Nursing Project/Thesis Declaration form Portal |
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| Recommendation of the Award of the Degree | Completion of Requirements This form must be completed by the Supervisor and forwarded to the Dean, School of Graduate Studies upon satisfactory completion of all degree requirements. The form will... |
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| Recommendation of the Award of the Degree (Edu) | Ending | This form is to completed by the Supervisor upon satisfactory completion of all Thesis or Project requirements. This form is only to be used for students completing a project/thesis in the the Master... |
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| Recommendation of the Award of the Degree (MN) | Beginning | (Completion of Requirements) This form must be completed by the MN Program Committee Chair and forwarded to the Dean, School of Graduate Studies upon satisfactory completion of all degree... |
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| Request for Comprehensive Examination | Managing | Doctoral students must successfully complete the Comprehensive Examination within the first two (2) years of the program. Students may take the examination up to a maximum of two (2) times. If the... |
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| Request for Comprehensive Examination (Edu) | Managing | This form is only for students in the Faculty of Education. PhD in Education students must successfully complete the Comprehensive Examination within the first two (2) years of the program. Students... |
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| Request for Final Thesis Examination | Ending | Review SGS Policies & Procedures for detailed information regarding the composition of the Thesis Examination Committee and the policies and procedures of the final thesis and oral examination.... |
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| Request for Publication Embargo of Graduate Thesis | Ending | This form is to be used to request an embargo to delay the publication of a thesis in the University’s Institutional Repository (d-space). A thesis may be approved for a publication delay of six (6)... |
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| Request to Take a Senior Undergraduate Course at the Graduate Level | Managing | The graduate-level course will need to be timetabled before the student is able to regiser in it online. Completed form is to be submitted to the SGS office (B610) or emailed to sgs@uleth.ca. Need... |
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| SGS Governing Principles 2022 | |||
| Statement of Progress and Standing | Managing | This form is to be completed after the student has met with the Supervisory Committee and is intended to provide the student with a clear statement of progress and standing. The form is to be... |
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| Steps for embedding fonts in a PDF | Ending | Use these instructions to embed fonts in your final PDF copy of your thesis or project. Note: you must use the latest version of Adobe Acrobat Pro. If you are using using Acrobat Pro through the... |
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| Supervisor - Student Guidelines | Beginning | These guidelines are designed to provide a discussion framework for use by supervisors and graduate students to establish guidelines for supporting and managing their relationships and interactions.... |
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| Thesis Process and Timelines (Edu) | Ending | This document is a supplement to the SGS Policies and Procedures. |
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| Thesis Proposal (Edu) | Managing | This form is to be completed by the Supervisory upon satisafactory completion of the Thesis Proposal. The student's Thesis Proposal should accompany the form. Items should be submitted to the... |
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| Thesis Proposal (PhD in Edu) | Managing | Review the SGS Policies & Procedures for detailed information. The supervisor submits the completed form, with the Thesis Proposal attached, to the Faculty of Education Graduate Program Office (... |
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| Thesis Submission | Ending | Review the E-Thesis Submission Steps for information on how to submit the final .pdf copy of your Thesis to DSpace at the University of Lethbridge. |
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| Thesis Title Page Template | Ending | You may choose to use this pre-formatted title page for your final thesis document. See the Thesis/Project Submission Regulations for details about submitting your final Thesis or Project. An example... |
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| Thesis/Project Examination Report | Ending | Review the SGS Policies & Procedures for examination and assessment definitions and expectations. Thesis Examination Committee Chair returns completed form to to the relevant Graduate Program... |
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| Thesis/Project Submission Regulations | Ending | Regulations regarding Thesis/Project submission regulations and formatting requirements. |
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| Welcome Letter from the GSA | Letter of welcome to new students from the Graduate Students' Association. | ||
| Western Deans' Agreement | Managing | This agreement was established in 1974 as an expression of cooperation and mutual support among universities offering Graduate programs in western Canada. Its primary purpose is the reciprocal... |
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