Students must familiarize themselves with all content related to the thesis and associated committees found throughout this document.
Deciding on the Thesis
Completing the Thesis is dependent on the availability of appropriate supervision and approval by the Associate Dean of Graduate Studies and Research in Education. Students should be familiar with their responsibilities relative to the Thesis. If the Thesis option is chosen, the student must first establish a Supervisory Committee.
Establishing the Supervisory Committee
The Establishment/Change of Supervisory Committee form is submitted via the SGS Portal. The Supervisory Committee must be approved prior to commencing the Thesis (see Supervisory Committees on pg. 13).
Registering in the Thesis
After receiving notification of Supervisory Committee approval, the student must contact the relevant Graduate Program Office to register in the thesis.
Statement of Progress and Standing
A minimum of every six (6) months, the student meets with the Supervisory Committee (see Progress and standing reports on pg. 20)
The student discusses the Thesis topic with their Thesis supervisor and, in conjunction with the Thesis supervisor, prepares a proposal outlining the components of the study.
The Thesis Proposal Defence is intended to provide the student and the Supervisory Committee with an opportunity to present the work completed to date and to receive input, suggestions, and questions from a wider community of scholars before finalizing the Thesis Proposal. It is a discussion for clarifying methodology, terminology, the research question, and so on.
The Thesis supervisor chairs the Thesis Proposal Defence.
Scheduling the Thesis Proposal Defence
The Thesis Proposal Defence is scheduled during the preparation of the Thesis Proposal in consultation with the Supervisory Committee.
At least two (2) weeks before the scheduled Thesis Proposal Defence, the Thesis supervisor notifies the relevant Graduate Program Office of the time, date, and location of the Thesis Proposal Defence. Normally, all Supervisory Committee members will be present.
The relevant Graduate Program Office reserves the room and distributes notices to faculty graduate students, and appropriate guests suggested by the Thesis supervisor.
Conducting the Thesis Proposal Defence
The Thesis supervisor introduces the student and the Supervisory Committee members and provides the audience with brief background information about the student and the student’s work.
The student spends approximately 20 to 30 minutes presenting the proposal which includes:
- Background or rationale
- Brief summary of the literature review
- Research question
The Thesis supervisor then facilitates a discussion, with the goal of receiving input from the audience.
Approving the Thesis Proposal
Following the Thesis Proposal Defence, the student makes any appropriate changes and additions to the Thesis Proposal and submits the Thesis/Project Proposal form, attaching the proposal. The student may not proceed with the study until the Thesis Proposal has been approved.
Approval by Human Participants Research Committee
Following approval of the Thesis Proposal, any study involving human participants must receive approval from the Human Participants Research Committee (HPRC).
Conducting the study
After receiving approval from the HPRC, if required, the student conducts the study as described in the approved Thesis Proposal. The student submits drafts of the work to the Thesis supervisor on a periodic basis. As appropriate, the Thesis supervisor forwards thesis drafts to the Supervisory Committee members, who provide input back to the Thesis supervisor.
When the student and Supervisory Committee are confident that the Thesis is in the final draft stage, they should proceed with establishing the Thesis Examination Committee for the Thesis oral defence.
Thesis Format Regulations
The Thesis must conform to the School of Graduate Studies formatting requirements.
Establishing the Thesis Examination Committee for the Thesis oral defence
The Final Thesis/Project Examination Request form is submitted via the SGS Portal. This form lists all proposed Thesis Examination Committee members, including the Chair and External Examiner, as well as the proposed date, time, and location of the Thesis oral defence. The External Examiner’s curriculum vitae and Conflict of Interest form must be submitted to the Education Graduate Program Office (see Thesis Examination Committee on pg. 19).
Holding the Thesis oral defence
For details on scheduling and holding the Thesis oral defence see Thesis Defence on pg. 32 and Table 13: Recommended dates to submit request for Thesis oral defence by program on pg. 36.
During the Thesis oral defence, the Chair has four main responsibilities:
1. Introduce the student, the Thesis Examination Committee, and any special guests.
2. Explain the procedure of the Thesis oral defence.
3. Chair the proceedings in an organized and timely manner, allowing all committee members, including the Thesis supervisor, to participate fully in the Thesis oral defence.
4. Complete the Thesis Examination Report form.
Following the Thesis oral defence, the student completes any required revisions to the Thesis,
Submission of final documents
Once the required revisions to the Thesis are completed, the Thesis supervisor submits the Recommendation of the Award of the Degree form via the SGS Portal. The student will be contacted to submit the final PDF copy of the Thesis in the e-thesis system. The Thesis undergoes further review by the Associate Dean of Graduate Studies and Research in Education and the Dean of Graduate Studies.
Applying to graduate
Students should ensure all degree requirements are met as per the Graduate Studies Calendar and Course Catalogue. Students must apply to graduate by submitting the online Application for Graduation form via the Bridge (www.ulethbridge.ca/bridge/uofl_grad_app.apply).
Key deadlines for Thesis Route
When planning for deadlines, students should budget sufficient time for submission of Thesis in e-thesis system and final approvals.