E-Thesis Submission Steps

*Remember to follow the detailed instructions for embedding the required fonts in your final PDF copy of your thesis

Before you begin your e-thesis submission, prepare the following:

• Your thesis abstract (maximum of 150 words) as text that you can copy and paste into the submission form within the e-thesis/project system
• Prepare a list of three (3) ProQuest Subject Codes at the 4 digit level available on the Collections Canada website
• Convert your thesis document to a PDF file. If you do not have access to PDF writer, contact the library for access to this software*
• Your final PDF file must include a file name that conforms to the following naming convention:
  • The file names for e-thesis documents cannot include any spaces.
  • LASTNAME_FIRSTNAME_DEGREE_COPYRIGHTYEAR.pdf
    • Example: JONES_MORGAN_MSC_2014.pdf
• The library will prepare a list of subject/keywords for your thesis document—these keywords and subject words will be used as search terms by other users

When the above has been prepared, continue.

After receiving the e-thesis registration notification from the relevant graduate studies program office (e.g., Education, Management, School of Graduate Studies), graduate students may sign on to the e-thesis/project system.

On the right-hand side of the webpage, click on “Login” under “My Account” or in the top-right hand corner.

Your graduate studies program office will create an account for you and then you will receive an email notification to your University of Lethbridge account (name@uleth.ca) to start your e-thesis submission.

Under "My Account", click “Submission” as shown in the bottom right.

Then click the “start a new submission” link

Under “Select a collection”, use the dropdown box to select the collection relevant to the faculty associated with your degree.

On the Describe Item page, enter the required information in the associated text boxes as depicted in the following two screen images. Ensure your Thesis title is appropriately capitalized (do not use all uppercase letters, use sentence case for the title, follow proper title formatting requirements for the discipline, etc.) as this is how it will appear on your official transcripts.

Click “Next” to continue with your submission

On the next Describe Item page, enter the required information, including at least one subject keyword, in the associated text boxes, except for the description, as depicted in the following two screen images:

Click “Next” to continue

If you have requested and been approved to Embargo your thesis, enter the date the Embargo ends in the yyyy-mm-dd, yyyy-mm or yyyy format.

NOTE: Students do not need to check off the "Private Item" checkbox, as OPUS Administrators will just uncheck it.

NEXT:  Click the “Browse” button to select your PDF thesis document file that has been labelled according to the directions outlined in Step 1: Preparing documents for submission process.

Click “Next” when you have finished uploading your thesis document to continue

Click the “Correct one of these” buttons to revise the information outlined in the relevant section

Click “Next” button to continue

Complete the following Distribution License form, by “checking” the box at the bottom of the webpage:

Click “Complete submission” button to finish your e-thesis submission.

Revisions required to PDF thesis

1. If revisions are required, you will receive an email to your uleth account from the e-thesis/project system indicating that your thesis needs to be revised to conform to your graduate program’s thesis format regulations (see program-specific Policies & Procedures)
2. Once you have revised your thesis document, convert it to a PDF file following the naming convention outlined in Step 1: Preparing documents for submission process
3. Once you have accessed your account in the e-thesis/project system, delete your initial PDF file.
   Note: You do not need to re-enter your thesis information
4. Add/upload your revised PDF thesis document
5. Click “Next” when you have finished uploading thesis document

PDF thesis approved by Dean, School of Graduate Studies

You will receive an uleth email from your relevant graduate studies program office (e.g., Education, Management, School of Graduate Studies) outlining that the Dean, School of Graduate Studies has approved your PDF thesis

Congratulations!