These instructions provide step-by-step directions on how to submit the final PDF copy of your thesis to OPUS (Open ULeth Scholarship) at the University of Lethbridge.
The thesis document must strictly adhere to the thesis formatting regulations and style guides as described in the relevant graduate degree Policies & Procedures manual. Students should ensure that they follow the step-by-step instructions for embedding the required fonts in the final PDF copies of their theses. Ensure your Thesis title is appropriately capitalized (do not use all uppercase letters) as this is how it will appear on your official transcripts.
After you have defended your thesis and made your corrections, you will receive an email to your University of Lethbridge account (name@uleth.ca) from the graduate studies program office (e.g., Education, Management, School of Graduate Studies) indicating that you may register for an e-thesis/project account.
*Remember to follow the detailed instructions for embedding the required fonts in your final PDF copy of your thesis
Before you begin your e-thesis submission, prepare the following:
- Your thesis abstract (maximum of 150 words) as text that you can copy and paste into the submission form within the e-thesis/project system
- Prepare a list of three (3) ProQuest Subject Codes at the 4 digit level available on the Collections Canada website
- Convert your thesis document to a PDF file. If you do not have access to PDF writer, contact the library for access to this software*
- Your final PDF file must include a file name that conforms to the following naming convention:
- The file names for e-thesis documents cannot include any spaces.
- LASTNAME_FIRSTNAME_DEGREE_COPYRIGHTYEAR.pdf
- Example: JONES_MORGAN_MSC_2014.pdf
- The library will prepare a list of subject/keywords for your thesis document—these keywords and subject words will be used as search terms by other users
When the above has been prepared, continue.
After receiving the e-thesis registration notification from the relevant graduate studies program office (e.g., Education, Management, School of Graduate Studies), graduate students may sign on to the e-thesis/project system.
On the right-hand side of the webpage, click on “Login” under “My Account” or in the top-right hand corner.
Your graduate studies program office will create an account for you and then you will receive an email notification to your University of Lethbridge account (name@uleth.ca) to start your e-thesis submission.
Under "My Account", click “Submission” as shown in the bottom right.
Then click the “start a new submission” link
Under “Select a collection”, use the dropdown box to select the collection relevant to the faculty associated with your degree.
On the Describe Item page, enter the required information in the associated text boxes as depicted in the following two screen images. Ensure your Thesis title is appropriately capitalized (do not use all uppercase letters, use sentence case for the title, follow proper title formatting requirements for the discipline, etc.) as this is how it will appear on your official transcripts.

Click “Next” to continue with your submission
On the next Describe Item page, enter the required information, including at least one subject keyword, in the associated text boxes, except for the description, as depicted in the following two screen images:
Click “Next” to continue
If you have requested and been approved to Embargo your thesis, enter the date the Embargo ends in the yyyy-mm-dd, yyyy-mm or yyyy format.
NOTE: Students do not need to check off the "Private Item" checkbox, as OPUS Administrators will just uncheck it.
NEXT: Click the “Browse” button to select your PDF thesis document file that has been labelled according to the directions outlined in Step 1: Preparing documents for submission process.
Click “Next” when you have finished uploading your thesis document to continue
Click the “Correct one of these” buttons to revise the information outlined in the relevant section
Click “Next” button to continue
Complete the following Distribution License form, by “checking” the box at the bottom of the webpage:
Click “Complete submission” button to finish your e-thesis submission.
Revisions required to PDF thesis
- If revisions are required, you will receive an email to your uleth account from the e-thesis/project system indicating that your thesis needs to be revised to conform to your graduate program’s thesis format regulations (see program-specific Policies & Procedures)
- Once you have revised your thesis document, convert it to a PDF file following the naming convention outlined in Step 1: Preparing documents for submission process
- Once you have accessed your account in the e-thesis/project system, delete your initial PDF file.
Note: You do not need to re-enter your thesis information - Add/upload your revised PDF thesis document
- Click “Next” when you have finished uploading thesis document
PDF thesis approved by Dean, School of Graduate Studies
You will receive an uleth email from your relevant graduate studies program office (e.g., Education, Management, School of Graduate Studies) outlining that the Dean, School of Graduate Studies has approved your PDF thesis
Congratulations!
Technical / System Assistance
Information Systems and Technical Services
University of Lethbridge Library
Phone: (403) 329-2756
Email: jacob.cameron@uleth.ca
Thesis Submission Assistance
School of Graduate Studies
sgs@uleth.ca
- Adobe CC/Acrobat is available on all lab computers, as well as computers in Anderson Hall.
- Lab computers can be accessed remotely. Click here for remote access details.
- For your home computer/laptop, click here for a free Adobe Acrobat trial.
- If you have any issues, contact the Solutions Centre:
- 403-329-2490
- help@uleth.ca
- chat online via the service portal