E-Project Submission Steps

Before you begin your e-project submission, prepare the following:

• Your project abstract (maximum of 150 words) as text that you can copy and paste into the submission form within the e-thesis/project system
• Convert your project document to a PDF file. If you do not have access to PDF writer, contact the library for access to this software*
• Your final PDF file must include a file name that conforms to the following naming convention:
  • The file names for e-thesis documents cannot include any spaces.
  • LASTNAME_FIRSTNAME_DEGREE_COPYRIGHTYEAR.pdf
    • Example: JONES_MORGAN_MED_2014.pdf
• The library will prepare a list of subject/keywords for your project document—these keywords and subject words will be used as search terms by other users

*Remember to follow the detailed instructions for embedding the required fonts in your final PDF copy of your project

When the above has been prepared, continue

After receiving the e-project registration notification from the relevant graduate studies program office (e.g., Education, Management, School of Graduate Studies), graduate students may sign on to the e-thesis/project system.

On the right-hand side of the webpage, click on “Login” under “My Account.”

Your graduate studies program office will create an account for you and then you will receive an email notification to your University of Lethbridge account (name@uleth.ca) to start your e-project submission.

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Under "My Account", click “My Opus” as shown in the top right.

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At the top of the page you will see a bar for uploading your project file.

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This will allow you to create a new item for submission, you will need to choose which collection this submission belongs to. Enter your faculty in the search bar, then choose the section listed as "Project" and NOT "Theses".

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On the Describe Item page, enter the required information in the associated text boxes as depicted in the following screen images. Ensure your Project title is appropriately capitalized (do not use all uppercase letters, use sentence case for the title, follow proper title formatting requirements for the discipline, etc. (Titles written in sentence case only capitalize proper nouns and the first word after a colon: Proper nouns likes Alberta and DNA would be capitalized). As this is how it will appear on your official transcripts. Enter the required information, including at least one subject keyword, in the associated text boxes, except for the description, as depicted in the following screen images:

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Note: If you are requesting an embargo of your thesis in the OPUS system, you must submit the Embargo on Publication of Graduate Thesis Request form in the SGS Portal and receive approval from the Dean of Graduate Studies.

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Note: Your thesis must be marked "Discoverable" at all times unless you have an approved embargo request from the School of Graduate Studies. For more information on requesting an embargo of your thesis, please visit the Embargo Procedure FAQ. Marking your thesis "Non-discoverable" will hide your submission contents from all OPUS users. In special circumstances, this will be allowed with the permission of the Dean of Graduate Studies. If you would like to make a request for non-discoverable status, contact sgs@uleth.ca.

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If you have any additional files to be added to your project, add them here. Complete the following Distribution License form, by “checking” the box at the bottom of the webpage:

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After everything is filled out completely click "Deposit" to submit your projects for final review

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Revisions required to PDF project

1. You will receive an email to your uleth account from the e-thesis/project system indicating that your project needs to be revised to conform to your graduate program’s project format regulations (see program-specific Policies & Procedures)
2. Once you have revised your project document, convert it to aPDF file following the naming convention outlined in Step 1: Preparing documents for submission process
3. Once you have accessed your account in the e-thesis/project system, delete your initial PDF file.
   Note: You do not need to re-enter your project information
4. Add/upload your revised PDF project document
5. Click “Next” when you have finished uploading project document

PDF project approved by Dean, School of Graduate Studies

You will receive an uleth email from your relevant graduate studies program office (e.g., Education, Management, School of Graduate Studies) outlining that the Dean, School of Graduate Studies has approved your PDF project

Congratulations!