Next Steps: Graduate Students

Thank you for your application to the University of Lethbridge. We can't wait to see you shine.

Oki! Welcome to the University of Lethbridge!

Over 700 Canadian and International graduate students pursue their passions for research and teaching at the University of Lethbridge. We foster a supportive and student-centered environment characterized by generous student funding, numerous opportunities for professional development, opportunities for teaching and publishing, and the opportunity to work with world-class faculty members who are conducting research at the frontiers of knowledge and creativity – we value interdisciplinary research and encourage multiple perspectives, theories and tools to build upon research.

We are so excited for you to begin your graduate journey with us and support you every step of the way.

Jacqueline Rice, Ph.D.
Dean, School of Graduate Studies and Postdoctoral Affairs
Associate Vice President (Research)

Next steps

 
Step 1: Accept your Offer of Admission & register for classes

Your offer letter contains important information to help you along your graduate journey. Ensure you read it thoroughly and store it in a safe location for future reference.

To accept your Offer of Admission, complete and return the Confirmation of Admission (COA) form enclosed with your Offer, along with your non-refundable tuition deposit before the expiry date indicated in your offer letter.

Your tuition deposit may be paid by cash, cheque, money order, online banking or, for international students, GlobalPay by Western Union. The Registrar’s Office also offers the option to pay by credit card, as indicated below. Please note that future tuition and mandatory fees are paid to the Cash Office and they do not accept credit cards. These future payments will need to be made through one of our other payment options.

Visit the Cash Office website for additional information about making payments, including instructions for online banking and international student payments:
Domestic payment methods
International payment methods

1. Email | If you are paying your deposit by online banking or GlobalPay, submit your completed COA form by email to cash.office@uleth.ca. For your own safety, please do not email your credit card information, even as an attachment.

2. Fax | If you are paying your deposit by credit card or online banking, this is a quick option. Simply fill in the appropriate sections of the COA form and fax it to the Registrar’s Office at 403-329-5159.

3. In person | Visit the Registrar’s Office (SU140) to drop off your COA form and pay the deposit by cash, cheque, credit card, or debit card .

4. Mail | The deposit can be paid by cheque, Canadian money order or online banking. Cheques and money orders should be made payable to the University of Lethbridge. Mail your completed COA form and payment to:

Cash Office
University of Lethbridge
AH144, 4401 University Drive West
Lethbridge, AB
T1K 3M4

It may take up to three business days to process your COA form once received by uLethbridge. Once we have processed your acceptance, your admission status will be updated on the Bridge (www.ulethbridge.ca/bridge). You will be able to register in courses during your registration period indicated in your Offer of Admission letter, provided you have met all conditions of your Offer.

The most important thing to do before the start of each term is register!

As a graduate student, you need to maintain continuous registration for the 12 months of the academic year, which is comprised of three terms (Summer, Spring, and Fall), throughout your program.

Step 2: uLeth email & Your Campus Login

1. Have your nine-digit uLethbridge ID number (from your Offer of Admission) available.
2. Go to the University login page and select “Need Help?” under the login button.
3. Select “I need a username.”
4. Follow the steps to select a username and password to log in to many other important tools at uLethbridge, including the Bridge, email, library account and Moodle.

It is a good idea not to use the same password for the University that you use for other services, and to change it if you think someone else knows it at ulethbridge.ca/webtools.

The Bridge is uLethbridge’s web information system. Through the Bridge, you can view your admission status, register for courses and access your academic, personal and financial records.

 

Moodle is the Learning Management System used at uLethbridge to complement face-to-face courses or deliver interactive online classes.

Step 3: Meet the Conditions of Your Offer

Any conditions associated with your admission will be listed in your Offer of Admission and on the Admissions menu in the Bridge. Unless otherwise specified in your Offer of Admission letter, all conditions of admission must be met before you can register in courses.

To be considered official, admission documents must be received by Admissions in envelopes sealed by the issuing institution(s). If you have any outstanding documents, arrangements should be made for them to be sent directly to:

Admissions & Transfer
University of Lethbridge
4401 University Drive West
Lethbridge, AB
T1K 3M4
Canada

A complete list of your outstanding documents may be found on the Admissions menu in the Bridge.

You are encouraged to pursue funding from a variety of sources to support your graduate studies.

Many scholarship, bursary, and research grant applications require official transcripts. We strongly recommend you bring several extra copies of each official transcript in individual envelopes sealed by the issuing institution with you so you have them to submit with your funding applications. This is especially important if you have attended a post-secondary institution outside of Canada.

While you can request to have copies of the official documents on file at the University forwarded, these may not meet the requirements of the granting agencies and funding entities. For more information, contact the Graduate Funding Facilitator (sgs.awards@uleth.ca).

Once we receive your final documents, we will check to ensure you meet or exceed the admission requirements of your program.

Your Offer of Admission may be rescinded if your final qualifications do not meet our minimum admission requirements.

Step 4: Review New Student Checklists

The checklist is a complete listing of all the things you need to do between now and your first weeks on campus.

View your program checklist

 
Step 5: Attend Orientation Events

The School of Graduate Studies and Graduate Students' Association hosts a variety of information sessions for graduate students in January and September. 

Your Faculty and/or Department may host additional events for new students. Make sure to check your @uleth email accounts for information. 

See here for additional events and information sessions for new graduate students. 

 

Other Resources & Information

The Graduate Studies Calendar and Course Catalogue contains dates and deadlines you need to be aware of during your academic career, as well as general information about the University, academic regulations and program information.

It is published once per academic year. The Calendar in effect when you are admitted outlines the requirements you will need to meet for graduation from your program. The Calendar may be found at ulethbridge.ca/calendar. If you have questions about the Graduate Studies Calendar or about your program, don’t hesitate to contact your graduate programs office.

The policies and procedures manual for each program outline the regulations and policies for managing and completing your graduate program. You should review your program’s policies and procedures for every step of your program as they include program deadlines, format regulations, responsibilities, etc.

All policies and procedures manuals are available at: ulethbridge.ca/graduate-studies/policies-procedures.

Each program has a residence requirement that must be satisfied to successfully complete the degree requirements. You should also be aware that there is a time limit for completing your program requirements.

Complete details are available in the Academic Regulations section of the Graduate Studies Calendar at ulethbridge.ca/calendar.

To receive your employment payments (e.g., Graduate Assistantships), you’ll need to submit the following information to the Graduate Funding Facilitator by  the payroll deadline (typically the 8th of every month). If you are not registered by this deadline and/or we didn’t receive the required forms and documents, your employment payments will be delayed until the end of the next month. 

Please upload the following information to the Graduate Student Payroll secure drive:  

These forms are required to be submitted only once and are necessary in order for you to begin receiving payments through the uLethbridge payroll system.  Contact the Graduate Funding Facilitator if you have any questions. 

The GSA Collective Agreement governs the employment of graduate students as graduate assistants. Learn more at ulgsa.org.

Whether or not you are offered a Graduate Assistantship, you are strongly encouraged to participate in the Graduate Teaching Assistant Professional Development sessions offered by the Teaching Centre throughout the fall and spring terms.

The Graduate Students’ Association (GSA) is a student-run organization that promotes the interests of graduate students at Lethbridge and offers graduate students a wide range of services to enhance the graduate studies experience including

  •  New Student Orientation
  • Graduate student social and wellness events
  • “Meeting of the Minds” annual conference
  • A term pass to the L.A. Transit system (Lethbridge’s public transportation)
  • Student awards and funding
  • Graduate student study carrels (offices)
  • Representation on numerous uLethbridge committees
  • First Impressions Orientation program (if you need a mentor/buddy when you move to Lethbridge)

For more information about all GSA services, please visit ulgsa.org

Get Involved

Since the GSA is a student-run organization there are several ways you can get involved: sit on University committees, become a GSA board member or perhaps run for one of the three GSA Executive positions.

Curious about the phenomenal research grad students at Lethbridge engage in? Check out our student, alumni, and faculty research stories here

International Students

The International Centre

The International Centre provides students with ongoing support and advice related to immigration, on- and off-campus employment regulations, cultural transition, housing and financial issues.

international.advice@uleth.ca
403-329-2053
Located in SU040
ulethbridge.ca/international

International applicants receive an official Letter of Acceptance with their Offer of Admission. This electronic Letter of Acceptance is one of the documents you will be required to submit to Immigration, Refugees and Citizenship Canada (IRCC) in support of your study permit application.

Hard copies of the Letter of Acceptance will only be issued upon request by IRCC. Study permit application processing times vary depending on the visa office. It is important that you submit your application as soon as possible.

Current estimated processing times at Canadian visa offices can be found at the Immigration, Refugees and Citizenship Canada website. cic.gc.ca/english/information/times/temp/students.asp

Please contact the School of Graduate Studies if you are unable to obtain your study permit in time to begin your program as planned.

Be sure to review the pre-departure information guide for graduate students preparing to study in Canada at uLethbridge.

Welcome to Lethbridge!

Learn more about our campus, city and surrounding area. 

Lethbridge CampusCalgary CampusLiving in Lethbridge

Questions? Contact your Graduate Programs Office