International Graduate Students

Note: You must provide a copy of your study permit in an online application. Please be advised the Co-op Work Permit applications take time, so begin the process as soon as possible.

Even if you do not meet the GPA requirements at this time, still apply to Co-op to have a follow up conversation with a Co-op Coordinator to build a plan for you moving forward.

You will be contacted by the Co-op office confirming your application and your registration in the Co-op Admissions Course (CAC).

Prior to attending you will be emailed (to your ulethbridge email address) checklists and additional resources to help you work on your application documents (resume, cover letter and references). This will hep ensure you meet the Co-op programs professional standards.

For additional support

Job Application Toolkit

Co-op Sample Job Postings

• The contract will be sent to you from the Co-op Office using Docusign. You need to complete this to continue forward in the program.
• The International Agreement Form will be sent to you from the Co-op Office using Docusign. You need to complete this to continue forward in the program.
• You must intend to complete the Co-op Education Designation to be eligible for a Co-op Work Permit. Completing the designation requires three co-op work terms (12 months total) for undergraduate students. According to Immigration, Refugees and Citizenship Canada (IRCC), Co-op work must be essential for all students in the program in order to receive their degree.
• Completing Co-op Work Terms additional to those required to obtain the Co-op Education Designation is considered optional and therefore outside the eligibility requirements for the Co-op Work Permit. Students who complete additional co-op work terms may be considered to be non-compliant with their co-op work permit and may find future applications to IRCC are affected.
• According to IRCC, Co-op employment cannot form more than 50% of the total program of study.

The following documents will be emailed to you after you attend the Co-op Admissions Course (CAC).

• Co-op Agreement & Release Form
• International Student Agreement Form

Graduate Supervisor Approval Form (GSAF)

Discuss your interest in the Co-op program and the following information with your Graduate Supervisor.

Student Consent for Co-op Information and Procedures

1. Funding and financial support opportunities from SGS, Scholarships and Student Finance and outside agencies are put into abeyance until the end of the work term/s. Funding provided by supervisors may be impacted depending on rules of the funding source.
2. Student’s duties and commitments (e.g., Graduate Assistantship, Graduate Teaching Assistantship (GTA), Research Assistantship (RA)) are suspended and related contracts will need to be renewed/revised at the end of the Co-op work term/s.
3. Student’s time granted for the Co-op option is not counted toward the residency requirement and the maximum timeline for completing degree requirements.
4. Tuition fees are commensurate with the student’s status in the program (i.e., Co-op tuition fees during work term/s).

PLEASE NOTE: Immigration, Refugees and Citizenship Canada restricts work term sequencing for international co-op student placements. International graduate students are encouraged to join the Co-operative Education program in their first semester of study, and no later than 2 semesters prior to thesis completion.

1. International students are not permitted to complete their first co-op placement (ASCI 5011 and MGT 5011) after their final academic semester (thesis defense).
2. International students are not permitted to complete work terms additional to those required to obtain the Co-operative Education designation. Completing the designation requires two co-op work terms (8 months) for graduate students.

Once the International Student Agreement is signed

You will receive a Letter of Support from the Co-op Office with instructions on how to apply for a Co-op Work Permit.

• Co-op work permits from Immigration, Refugees and Citizenship Canada (IRCC) are required for all international students who wish to participate in the Co-op program at the University of Lethbridge. The co-op work permit must be received prior to commencing work in a co-op position. You will be able to access job postings only once you have a valid co-op work permit.
• Only registered students at the University of Lethbridge who have been accepted by the Co-op program will receive the required official letter of support to accompany your application for a co-op work permit.
• As application processing times can be lengthy, you should apply to the Co-op Program well before you intend to begin your first co-op term. If you have other questions about your eligibility to work, please see the International Student Advisor at the International Centre (SU040).

Applying for or renewing a Co-op Work Permit

Note: There is no fee to apply for or renew a co-op work permit from IRCC.

1. You will need a confirmation letter from the co-op office that states that you are a registered U of L student who is part of the Co-op program, and that the employment sought is an essential part of your program of study in Canada. You will need this letter to accompany your application to IRCC. The support letter is received by reviewing and signing an International Student Agreement during the Intake process with your co-op coordinator.
2. Please visit the International Centre website for procedures on how to apply online for your co-op work permit.
3. Once you have successfully applied online, you will receive a confirmation email from IRCC. Please forward this email to our office so that we can update your file accordingly.
4. Expect to receive a second email from IRCC once your co-op work permit has been approved. Please also forward this second email to our office.
5. Once you have received your co-op work permit in the mail, you must provide the co-op office with a copy.

Co-op Work Permit Application Help

Please visit the International Centre and speak to a Regulated International Student Immigration Advisor (RISIA). Only authorized representatives such as RISIAs are permitted to provide advice regarding immigration applications such a study permits and Co-op Work Permits.

Co-op Work Permit Processing Times

Processing times depend on how busy the Case Processing Centre is at the time you apply. For updated processing times please check the IRCC website.

Co-op Work Permit Arrives

Please send the following items to co-op@uleth.ca:

• Email confirmation that Work Permit has been received from Immigration, Refugee and Citizenship Canada (IRCC)
• Email confirmation from IRCC that Work Permit has been approved
• Copy of Co-op Work Permit

NOTE: Continue to work with your Co-op Admissions Coordinator on your job application documents while waiting for your permit to come in.

Once you have been approved by a Co-op Admissions Coordinator and completed all other requirements, you will have access to the Co-op Job Board. Ensure that you engage with the MyExperience platform, the web resources, and your Co-op Admissions Coordinator to find support as you apply and interview for positions.

You will not get job board access unless a copy of the co-op work permit is provided.

Your Graduate Supervisor Approval Form needs to be completed for you to gain access to the Co-op Job Board. Contact your Co-op Admissions Coordinator or coop@uleth.ca if you have any questions.

Please be advised that even in job applications through MyExperience, your documents will be monitored to ensure that they meet the Co-op programs standards and employer needs.

Resources to help

Access to Co-op Job Board

Networking

Job Application Toolkit

Option: Self Initiated Co-op

If you find a position outside of the Co-op Job Board that meets the Co-op Admissions Coordinators requirements, this can potentially be registered as a Co-op Work Term Course. Contact your Co-op Admissions Coordinator or coop@uleth.ca to discuss this option further.

Congratulations! After interviewing and gaining a job offer, contact coop@uleth.ca to send in your contract and employer information.

You will be registered by the Co-op Office for your Co-op Work Term Course (your student status will remain full time during all of your work term placements).

• Attend Send Off with the Co-op Office prior to starting your work placement. All of this information will be sent out to you in an email prior to your semester start.
• You will be assigned a Co-op Coordinator that will support you work placement and course. They will reach out to you after add/drop deadlines for the University.
• Your Co-op Coordinator will be marking your assignments, facilitating monitor visits, and supporting you through your personal and professional development through the course.
• Co-op Work Term Courses are academic non-credit courses that will appear on your academic and MyExperience transcripts.

Professionalism in the Workplace

To receive a Co-op Designation that will be on your degree certificate, see chart below.