Project Timeline - Past | Present | Future

2013-2015
November 2013 Educational Consulting Services Corp. conducts study of university instructional space and scheduling practices.
January 2014 Instructional Space Utilization Study - University of Lethbridge published.
June 2014 Office of the Dean of Arts and Science defines issues related to timetabling to Classroom Governance Committee (CGC).
October 2014 CGC tasks the Registrar with developing and submitting an RFP for timetabling and exam timetabling software.
November 2014 CGC MOTION: THAT the Registrar or Designate will develop a University of Lethbridge Timetable and Scheduling Policy.
MOTION: THAT the Registrar or Designate will chair the Timetable and Scheduling subgroup with the goal of improving timetabling and scheduling practices.
2015Academic Timetable Working Group formed.
2015 Institutional Timetable Guidelines drafted.
2016
2016 First Year Student Capacity Working Group recommends, That the Academic Units and Registrar’s Office work toward developing an annual timetable that allows students to register for multiple terms simultaneously.
Spring 2016 The Institution approves strategic priority funding for “Revamping the Timetabling Process.”
Summer 2016 Infosilem Timetabler is purchased.
November 2016 Infosilem attends campus, meet with representatives of RO, CGC, Facilities, I.T., and Dean’s Offices.
2017
August 21, 2017 Academic Timetable Working Group (ATWG) meeting.
September 19, 2017 ATWG meeting.
Fall 2017 Infosilem Exam Software purchased.
October 10, 2017 ATWG meeting.
November 16, 2017 ATWG meeting.
2017-2018 RO Timetabling Unit trained in Infosilem Timetabler, tests through internal simulations.
Spring 2018
January 2018 Infosilem Timetabler software used to schedule fall 2018 timetable.
January 2018 Infosilem Exam software used to schedule conflict-free spring 2018 final exams.
February 2018 ATWG meeting.
April 9, 2018 ATWG meeting.
April 25, 2018Provost Council presentation.
Summer 2018
August 29, 2018 ATWG meeting.
Fall 2018
September 10, 2018 General Faculties Council (GFC) update.
September 12, 2018 Provost Council presentation.
September 24, 2018 ATWG meeting.
September 25, 2018 CGC Update.
September 2018 through February 2019 Academic Unit consultations preparing for simulations.
October 1, 2018 GFC Update.
October 2018 Faculty/School Council meeting presentations.
October 17 & 18, 2018 Information Session for Dean's Offices, Department Chairs, and Program Coordinators.
October 22, 2018 ATWG Meeting.
November 26, 2018 ATWG Meeting.
December 10, 2018 GFC Update.
Spring 2019
January 21, 2019 ATWG Meeting.
February 4, 2019 GFC Update.
February 25, 2019 ATWG Meeting.
February 25, 2019 CGC Update.
March 2019 through Summer 2019 Simulations 4-7 piloted.
March 2019 through Summer 2019 Academic Unit consultations reviewing simulation results; preparing for subsequent simulation(s).
March 18, 2019 ATWG Meeting.
March 25, 2019 CGC Update.
April 29, 2019 ATWG Meeting.
April tbd, 2019 CGC Update.
Summer 2019
May 6, 2019 GFC Update.
May 27, 2019 ATWG Meeting.
May tbd, 2019 CGC Update.
June 3, 2019 GFC Update.
June 27, 2019 ATWG Meeting.