Frequently Asked Application & Admission Documents Questions

 

Undergraduate-level Programs: Apply Alberta (online system)

  • Undergraduate applicants will be directed to uLethbridge's own institutional application later on in the process and subsequently evaluated by Admissions one-at-a-time, as they are received

Graduate-level Programs: CollegeNET/ApplyWeb (online system)

  • Graduate applicants will be evaluated as a collective pool by the end of a given graduate program's respective application period
UNDERGRADUATE RE-ADMITTANCE

 

Both returning ULETH alumni as well as previously active/non-graduated students (who entered a planned/unplanned leave of absence for at least one major Fall or Spring semester in the past) who are now thinking about coming back to the university to resume their undergraduate-level studies again (to either pursue a brand new credential program or restart the one that they were originally enrolled in prior to their leave) will be required to abide by the exact same Apply Alberta application procedures and deadlines as brand new students.

The university does not “hold” an undergraduate student’s registration/program enrollment whenever they either graduate form their programs or enter leave of absence, and only readmits returning undergrads during the Fall (Sept start) or Spring (Jan start) intake cycles - the application deadlines of which will normally remain the same every year, unless authorized for an extension by the Registrar's Office.

  • NOTE: All returning students will be required to enter their original 9-digit uLethbridge Student ID number on their application as this will serve as a visual identifier to Admissions signifying that the former was admitted to the university once before in the past (i.e. not brand new).

Upon the returning student's/alumnus' successful (re)admittance into their desired undergraduate program, which will be provided in the form of an offer letter from Admissions, they will also be required to pay a non-refundable tuition deposit in order both accept the university’s offer as well as for the Registrar’s Office to reinstate their course registration privileges on the Bridge for the intended term of intake. A returning undergraduate student’s re-admissibility assessment normally takes Admissions between 1-2 weeks (sometimes sooner) to complete, on average.

 


GRADUATE RE-ADMITTANCE

 

Graduate students who have applied for a temporary Leave of Absence (LOA) to their respective graduate program office at some point during their program, will be able to simply resume their studies by the designated return date indicated on their approved request. The grad student's anticipated maximum program completion/end date (particularly for Thesis-based degrees) will be adjusted accordingly.

Graduate students who withdrew (either voluntarily or required by their faculty) or graduated from their programs but now wish to return back to the university to resume their studies/pursue a new graduate credential, will be required to abide by the exact same ApplyWeb/CollegeNet application procedures and deadlines as brand new students. Upon the returning student's successful (re)admittance into their desired graduate program, which will be provided in the form of an offer letter from Admissions, they will also be required to pay a non-refundable tuition deposit in order both accept the university’s offer as well as for the Registrar’s Office to reinstate their course registration privileges on the Bridge for the intended term of intake.

UNDERGRADUATE-level Programs (i.e. Bachelors degrees or undergraduate diplomas/certificates)
All Conferrable uLethbridge Undergraduate Programs

Fall Intake

(Sept start)

Spring Intake

(Jan start)

Summer Intake

(May start)

(Any Campus) Off-shore International Undergrads June 15 September 15 N/A
(Lethbridge-bound) Domestic Undergrads June 30 November 1 N/A
(Calgary-bound) Domestic Undergrads August 1 December 1 N/A

*Domestic = Canadian Citizen or Canadian Permanent Resident

  • Undergraduate Application & Document Deadlines (will vary by program and campus)
    • ***Deadlines may be extended at the discretion of the uLethbridge Registrar's Office during any given academic year (not always guaranteed)
    • Some Lethbridge Campus-exclusive undergraduate programs will only have a once-a-year (Fall/September start) intake cycle, such as: The Bachelor of Nursing (BN & BNAD) and the Bachelor of Education (BEd) degrees

*Undergraduate program application periods for subsequent intake terms, will normally open via ApplyAlberta by no earlier than one year in advance.

Examples:

  • Fall 2021 intake = applications first opened on Sept 1, 2020
  • Spring 2021 intake = applications first opened on Jan 15, 2020
GRADUATE-level Programs (i.e. Masters degrees, PhD degrees, or graduate diplomas/certificates)

 

Calgary Campus Graduate Programs

Fall Intake

(Sept start)

Spring Intake

(Jan start)

Summer Intake

(May start)

MSc(Mgt) - All majors & pathways February 1 N/A N/A
GCHSM & MHSM March 1 N/A N/A

*The application period for a subsequent Fall intake term will normally first open on September 1st of the previous year (e.g. Fall 2021 intake = applications opened on Sept 1, 2020).

  • Graduate Application & Document Deadlines page (will vary by program)
    • All program-specific application deadlines, as detailed in the above link, will be the same for both domestic and international grad prospects, alike
    • ***Deadlines may be extended at the discretion of the uLethbridge School of Graduate Studies during any given academic year (not always guaranteed)
    • Many Lethbridge Campus-exclusive graduate programs will only have a once-a-year (Fall/September start) intake cycle
      • However, some might have multiple annual intake cycles (Fall or Spring/January), while others might even have summer-based (May start) intake cycles

**In contrast with undergraduate admission, where applications are evaluated one-at-a-time as they are received, graduate admission however waits until the established deadline has formally passed before admissibility assessments are conducted.

All applicants who have been recorded and queued within the university's systems for review on the first business day after the designated application deadline, will be evaluated as a collective pool/cohort by the established graduate program committee - panel members will differ by credential - in the weeks that follow

Application Deadline: The very last day (@ 11:59pm MST) to submit an online application for admission via either ApplyAlberta (undergraduate admission) or ApplyWeb/CollegeNet (graduate admission) for a given uLethbridge credential program during a specified semester/term of intake.

NOTE: uLethbridge's academic calendar year will always run from May 1 - April 30

Admission Decision Documents Deadline: The post-application date (@ 11:59pm MST) by which the ULETH Admissions & Transfer unit must receive either unofficial or official documentation (undergraduate vs. graduate) confirming that all program-specific admission requirements (e.g. final course grades posted, credentials awarded/conferred, English language exam results finalized etc.) have either been met by this deadline or will be eventually met by the subsequent Final Official Documents Deadline.

  • Current UNDERGRADUATE Application & Documents Deadlines (updated by the RO as-needed, and annually)
    • For undergrad applicants, a given program's Admission Decision Documents Deadline will always take place sometime after the initial Application Deadline (i.e. apply first, supply documents later)
      • Conditional admission may be made for qualified undergrad applicants on the basis of interim/unofficial documents which are either uploaded directly into the online application as prompted (prior to submission) or, received by the ULETH Admissions & Transfer unit via email (admissions@uleth.ca) by this date sometime after application submission
  • Current GRADUATE Application & Documents Deadlines (updated by the RO/SGS as-needed, and annually)
    • For grad applicants, a given program's Admission Decision Documents Deadline will be the exact same as the initial Application Deadline (i.e. documents are to be compiled and submitted as a comprehensive package at the same time as the application)

Final Official Documents Deadline: The post-application date (@ 11:59pm MST) by which all final, official versions of an applicant's required admission documents (e.g. the hard copies or authenticated digital copies of academic transcripts confirming all final (non-pending) course grades earned/culminating degrees, diplomas, or certificates conferred OR, applicable examinations/admission tests confirming final scores, as submitted directly by the issuing institution) must be received by the uLethbridge Student Enrollment & Registrar Services (SEARS) office at the Lethbridge Campus.

An application for admission is considered "incomplete" until all final, official documents - as determined by an applicant's assigned Admissions Specialist (undergrads) or, the respective Graduate Program Office (grads) - are received by this deadline. Failure to meet this deadline will culminate in the applicant being deemed unqualified for admission due to application incompleteness.

All University of Lethbridge applicants, both new and returning, must pay a non-refundable processing fee, as follows:

  • All undergraduate applicants (international and domestic): $140.00 (CAD)
  • Canada-educated graduate applicants, only: $125.00 (CAD)
  • Internationally-educated graduate applicants: $140.00 (CAD)

The entry of credit card information (VISA or Mastercard) at the end of the application is normally required in order to ensure its proper submission and eventual queueing log within the university's systems.

Important Notes: 

  • Applicants may submit only one application for admission per academic-level, per term
    • Any requests to be considered for admission to an alternate credential program while a recently submitted application is still in-progress, must be emailed to the ULETH Admissions & Transfer unit at admissions@uleth.ca ASAP
  • Applicants who are unable to pay by credit card, MUST email admissions@uleth.ca to inquire on alternate payment methods

Unfortunately, no.

According to university policy, application fees (any academic-level) are non-refundable for all applicants and will thus, unfortunately not be waived for any future student, regardless of their country of origin or citizenship status, under normal circumstances. This is due to the admissibility evaluation process requiring both the time and knowledge of multiple salaried individuals to accomplish from start-to-finish.

If you presently consider the non-refundable application charge (as described in the How much does it cost to apply? tab above) to pose as a significant financial barrier to your future educational goals with uLethbridge, then perhaps waiting until you are in a more financially stable position before applying to our school would be an appropriate course of action to consider at this point in time – especially since some of the more non-fixed/dynamic costs associated with being a university student, such as program tuition, course materials, and living expenses, will come at significantly higher (long-term) dollar amounts, when compared to that of the one-time application fee.

There is technically no "right" to admission.

ULETH admission requirements will vary by both individual program and academic-level.

  1. Undergraduate Program Admission
  2. Graduate Program Admission

To ensure success in academic study, all applicants, regardless of their citizenship or country of origin, must sufficiently satisfy one of uLethbridge's non-negotiable and listed English Language Proficiency (ELP) admission requirements, as detailed below.

Conditions will vary by academic-level. Each webpage is annually reviewed and updated accordingly, where appropriate.

NOTE: Both English Language Benchmarks (ELB) as well as Certificates of English as a Medium of Instruction results, are currently not recognized by uLethbridge as acceptable for meeting ELP at any academic-level, at this time.

All undergraduate program applicants will normally be provided with their own unique list of required supporting documents, as determined by their assigned Admissions Specialist, AFTER submitting an application through Apply Alberta first - no exceptions.

That is, apply first and then wait for further instructions from your assigned uLethbridge Admissions Specialist in regards to the next steps.

  • The submission of a resume for undergraduate application purposes is normally not required for the majority of applicants.
    • Only those who have been explicitly requested by their assigned Admissions Specialist to supply a resume in support of their individual (and in-progress) admissibility assessment, will be asked to do so (e.g. for appropriately qualified Matriculated/Adult Admission applicants)
  • Conditional (Undergrad) Admission

*IMPORTANT: Regardless of the academic-level, any admission-intended documents that are unsolicitedly delivered to the university (hard copy or digital) without an accompanying application and existing uLethbridge student ID number to match them to, will be swiftly discarded without question.

Many graduate programs will share a handful of common required supporting documents for initial uploading into CollegeNet/AppyWeb (e.g. unofficial academic transcripts from all institutions previously attended and currently attending , CV/Resume, Letters of Reference, Letter of Intent).

However, certain graduate programs MAY require the presentation of additional requirements on-top of the previously listed base documents (e.g. satisfactory graduate admissions exam results (e.g. GMAT), a portfolio of previous work samples, exemplary interview responses, an audition, evidence of scholarly competence/breadth of published work, preferred academic backgrounds/breadth of related coursework completed in prior education, evidence of successful work and/or volunteer experience in a defined industry/sector, etc.).

While being in possession of a foreign credential evaluation, as issued from a participating member of the Alliance of Credential Evaluation Services of Canada (ACESC) is an asset, it is normally not required for initial uLethbridge application purposes as our institution conducts its own process for evaluating academic records which originate from non-Canadian schools. All applicants will be eventually assigned to a dedicated uLethbridge Admissions Specialist, who will personally advise the former on whether or not a previously completed ACESC-issued evaluation will be needed for their individual admissibility assessment.

The subsequent arrangement of final official transcripts/admission documents (e.g. hard copies or authenticated digital copies provided by the issuing institution) for direct delivery to the uLethbridge Student Enrollment & Registrar Services (SEARS) Office (which is centralized through the Lethbridge Campus, even for Calgary-bound admits) will be required by all grad applicants, if and only if they have been deemed successful to receive an offer of admission. This is to ensure that the soft copy documents which were originally presented by the applicant at the time of initial application sufficiently match the eventually received official copies (i.e. the provided docs were not forged or falsified).


*IMPORTANT: Regardless of the academic-level, any admission-intended documents which are unsolicitedly delivered to the university (hard copy or digital) without an accompanying application and existing uLethbridge student ID number to match them to, will be swiftly discarded without question.

Unfortunately no.

All public post-secondary institutions in Canada, including uLethbridge, never conduct pre-admission reviews for any individual, under any circumstances, at this time. It does not matter where the student was previously educated at (individual school or country), what they studied, how long ago their prior education took place, or what their desired uLethbridge program is.

Every credential program-seeking prospect must apply to the university through the appropriate online system first - Apply Alberta (undergrads) or, ApplyWeb/CollegeNet (grads) - before any evaluative review of one's academic records can be conducted for them. This is the university’s established protocol for admission and transfer as every applicant will be evaluated through the exact same qualifying methods in order to ensure and maintain a level of fairness, equality, and reliable consistency in the university's comprehensive and standardized admission review process for all future learners across the board.

While possessing a completed credential evaluation from an Alliance of Credential Evaluation Services of Canada (ACESC) member institution is an asset, it is normally not required for initial undergraduate or graduate application purposes at uLethbridge as the Admissions & Transfer team conducts its own qualifying reviews for academic records which originate from non-Canadian schools.

If and only if the active applicant's assigned uLethbridge Admissions Specialist explicitly requests for the submission of a WES, IQAS, ICAS or related evaluation for the former's individual admissibility assessment, can they then proceed with arranging a copy of it to be delivered to the ULETH SEARS Office (see the Where should I send my transcripts/admission documents to? drop-down tab below).

In accordance with the ULETH Academic Calendar, where there is evidence to prove beyond a reasonable doubt that an applicant or student has:

  1. Submitted or arranged for the submission of a ULETH application for admission with falsified, incomplete, or intentionally omitted statements; and/or
  2. Failed to provide any related document; and/or
  3. Submitted forged documents,

the University thus reserves the right to revoke the individual's admission, registration, and/or transfer credit, as the willing misrepresentation/omission of one's application details or any provided documentation in support of an application, constitutes as a form of academic fraud. The integrity and merit of uLethbridge's admission and transfer credit processes and culminating decisions, are made on the basis of complete and accurate information as provided to the University by either the applicant or other institutions acting on the request of said applicant, with honesty and in good faith.

It is considered best practice for all applicants to truthfully declare their entire educational history on their ULETH application for admission, regardless of what their previous academic performance was like in certain schools/courses, as Admissions uses the full breadth of provided information to determine the best/most compatible admission route to evaluate the applicant through, with respect to completeness of the latter's background.

To be considered OFFICIAL, any applicant's post-secondary school transcripts - as declared on their respective application for admission - must be sent from the issuing institution directly to the ULETH Student Enrollment & Registrar Services (SEARS) Office at the Lethbridge Campus, either in a sealed envelope (for airmailed hard copies) or emailed to admissions@uleth.ca (for authenticated digital/Registrar-notarized scanned copies).

  • See the Where should I send my transcripts/admission documents to? drop-down tab below for the SEARS Office's proper mailing address.

**Faxed, scanned, pictured, and "student copy" versions of transcripts not distributed by the issuing institution are normally considered to be UNOFFICIAL

Those individuals who are unable to coordinate the formal delivery of their official transcripts from their prior schools to uLethbridge - in support of an active application for admission - due to extenuating circumstances beyond their control (e.g. past institutions no longer exist, school is located within a regional area that is currently experiencing civil unrest, transcripts are retained by home country's government, etc.) MUST email the ULETH Admissions & Transfer Office at admissions@uleth.ca as soon as possible regarding alternate and acceptable document submission formats.

Hard copy official transcripts and other documentation required in support of an active undergraduate or graduate application to uLethbridge, must be addressed and arranged for mailed delivery to the ULETH Student Enrollment & Registrar Services (SEARS) Office (see mailing address below) from the issuing institution. All SEARS-related services and staff are exclusively headquartered at the Lethbridge Campus in a centralized department:

 

Student Enrollment & Registrar Services (SEARS)

University of Lethbridge

SU140 - Level 1 of the Students' Union Building

4401 University Drive W

Lethbridge, Alberta  T1K 3M4

Canada

 

Soft copies (authenticated digital versions or Registrar-notarized scans) of official transcripts and other admission documents can be emailed directly to the ULETH Admissions & Transfer Unit (admissions@uleth.ca) from the issuing institution.

  • The applicant CANNOT serve as an intermediary in the school-to-school document transmittal process

 

**The Calgary Campus currently does not staff any of its own in-house Admissions Specialists**

As a result, we kindly request for all applicants to please refrain from sending/mailing any physical, admission-intended documents to the Calgary office as doing so will delay the progress of one's individual admissibility reviews. Any Calgary Campus-received digital or physical transcripts are simply re-routed to the SEARS office at the Lethbridge Campus, which can add an additional 3-5 business days (or longer) to the documents' anticipated transmittal and processing times. All admission & transfer credit-related services are centrally managed through the Lethbridge Campus-based SEARS office, regardless of if the applicant is Lethbridge-bound or Calgary-bound.

 

OTHER NOTES:

  • Post-secondary institutions which are confirmed to be a participating member of the ApplyAlberta network, are able to send official digital copies of academic transcripts directly to uLethbridge on an applicant's behalf via the APAS system.
  • Those applicants who were previously educated at either non-ApplyAlberta institutions OR ones that are based outside of the province of Alberta/outside of Canada, should plan to engage all of their prior schools for the transmittal and eventual delivery of their transcripts to the uLethbridge SEARS Office shortly after submitting a formal application for admission (any academic-level, program, or intended campus of study)

    Admissibility assessments for all uLethbridge applicants can take up to 2-4 business weeks (on average) to complete, before a formal admission decision is rendered.

    Some applicants may be admitted sooner, some may be admitted later - the exact time frame will always vary between individual applicants due to the diverse nature of individual backgrounds and document receipt timelines.

    • For UNDERGRADUATE program applicants, the admissibility review process begins once an application has been submitted
    • For GRADUATE program applicants, the admissibility review process begins after the designated application deadline for the program in-question has officially passed (will vary by program). Don't forget that graduate applicants are evaluated as a collective pool, rather than individually (i.e. the final candidate pool is only determined once the application period has closed)

    Active applicants are welcome to connect directly with the uLethbridge Admissions & Transfer Office at admissions@uleth.ca for any questions or concerns that they may have about their individual admissibility assessments while they are currently still under review/in-progress. Please be sure to include your auto-generated 9-digit ULETH student ID number in the body of your email for faster service.

    All Admissions staff are headquartered at the Lethbridge Campus in a centralized department (Calgary has none of its own. in-house) whose team of specialists oversee the full cycle admission review process for both Lethbridge-bound and Calgary-bound applicants, including but not limited to:

    • The receipt and review of applicant-specific admission documents
    • Clarifying an individual applicant's required admission document checklist
    • Confirming if certain admission documents can be submitted in alternate formats beyond official paper copies (e.g. non-Canadian transcripts where the official documents themselves are difficult to obtain from the issuing institution)
    • Finalizing/clarifying admission decisions
    • Refreshing/extending expired offer acceptance deadlines
    • Processing acceptances

    Those deemed to be ELIGIBLE for admission, will receive an email/letter from Admissions, which will include:

    • An Offer Letter - Detailing information such as the new student's 9-digit uLethbridge student ID number, program/faculty/major/campus of enrollment, and other important preparatory "next steps"
    • A Confirmation of Admission (COA) Letter - Detailing instructions for accepting the university's offer, when to accept it by, and how to pay the corresponding non-refundable tuition deposit

    Those deemed to be INELIGIBLE for admission, will still be notified via email/letter from their assigned uLethbridge Admissions Specialist, regarding the specific reason(s) behind the decision along with detailed guidance on how to gain proper admittance into uLethbridge once again in the future.

    All applicants who have been deemed successful to receive an offer of admission will be required to pay the appropriate non-refundable tuition deposit in order to:

    • Accept the university's offer
    • Secure their program enrollment
    • Have their course registration privileges/university systems access eventually activated

    The university's current tuition deposit charges (any major, academic program, or campus), as per the ULETH Academic Calendar, are as follows:

    • Domestic students (Canadian citizens and permanent residents): $300.00 CAD
    • International students: $500.00 CAD

    For those applicants who have been offered admission into their desired uLethbridge credential program but were unable to accept it in time before their established deadline - as written on their offer letter - please email the ULETH Student Enrollment & Registrar Services Office directly at regoffice@uleth.ca and request for your original offer deadline to be extended/refreshed. The final decision to accept or reject such requests will be made at the discretion of the RO. Include your auto-generated 9-digit ULETH student ID number in the body of your email for faster service.

    Please be advised that the window of opportunity to request an extension for an expired offer, will close by the end of the designated course registration period for the new admit's intended semester of intake (normally once the first week of classes/lectures have finished).

    The university will not re-use previously issued offer letters once a formal admission decision has been rendered for it. The submission of a brand new application for admission via the Apply Alberta or CollegeNet/ApplyWeb systems, will be required for those who previously cancelled, withdrew, or rejected a past admission offer but now wish to return back to the university during a new future intake cycle.

    According to uLethbridge's Undergraduate Academic Calendar > Admission > International Students > Subsection B (Deferral of Admission):

     

    International [undergraduate] applicants who are eligible for admission will receive an Offer [letter] of Admission to both the initial term specified and the next term of admission to their program, provided it is within one calendar year of the term to which the applicant initially applied (i.e. an applicant may receive an Offer of Admission for fall or spring, but not for fall of one year and fall of the next). The applicant must then specify on their Confirmation of Admission form which term offer they are accepting.

    International applicants who have accepted the first term specified on their Confirmation of Admission may be eligible to defer admission to the second term offered if they are unable to attend the University of Lethbridge as initially indicated. An applicant may only defer admission to the second term indicated on their Confirmation of Admission. Applicants who initially accepted for the second term listed on their Confirmation of Admission may not defer to a later term.

    Only one deferral will be granted per application. The non-refundable tuition deposit will be moved to the deferred admission term.

    Applicants to programs that offer admission only once per calendar year, or those who would prefer an admission date later than the next available term, must re-apply [via ApplyAlberta] to their desired program. If an applicant chooses to re-apply, the initial tuition deposit will not be transferred to a future term."

    *NOTE: Domestic students (Canadian citizens and permanent residents) are NOT eligible to request an admission deferral. They must either accept the university's offer of admission for the designated term of intake or if not, cancel/reject the offer and subsequently re-apply again for the intended future semester of entry, whenever that may be.

     

    Should the above qualifying conditions apply as per your offer letter, then please email the uLethbridge Admissions & Transfer unit at admissions@uleth.ca for guidance on the admission deferral process. Please reference your auto-generated 9-digit ULETH student ID number in the body of your email for faster service.

    According to uLethbridge's Graduate Academic Calendar > Admission > Admission Routes and Academic Qualifications > Subsection I (Deferral of Admission):

     

    A request to defer an Offer of Admission to a graduate program at the University of Lethbridge is only accepted from international applicants who have not secured a study permit to attend the term to which they applied. The deferral is for the next available term to the applicant’s program, provided that the term falls within one Academic Calendar year (i.e. May 1st to April 30th) of the initial term applied for (i.e. an applicant may defer from fall to spring, but not from fall to fall of the following year).”

    *NOTE: Domestic students (Canadian citizens and permanent residents) are NOT eligible to request an admission deferral. They must either accept the university's offer of admission for the designated term of intake or if not, cancel/reject the offer and subsequently re-apply again for the intended future semester of entry, whenever that may be.

     

    This means that the university's admission deferral provision is exclusively considered to those international students who have (1) not only applied and been successfully offered admission into a graduate-level credential program which has multiple, faculty-approved admission cycles within the same calendar year (e.g. the MA, MSc, or PhD degrees), but (2) who are also unable to successfully secure a Canadian study permit as issued by Immigration, Refugees, & Citizenship Canada in-time before the start of classes during their intended start term.

    Should the above qualifying conditions apply, then please email the appropriate graduate program office for guidance on the admission deferral process. Please reference your auto-generated 9-digit ULETH student ID number in the body of your email for faster service.

    If you have be declined admission and your offer letter does not explicitly detail the next steps/required action items that you will need to fulfill in order to become a successful uLethbridge applicant again during a future semester, then please connect directly with the ULETH Admissions & Transfer Office at admissions@uleth.ca, for clarification.