External Membership to the School of Graduate Studies

Submit your request for membership through the School of Graduate Studies Portal. From your dashboard, select "Open Forms Centre" and navigate to the SGS Membership Request form.

Note: If your SGS Membership Request is not associated with a student, please leave the "Student Name" section blank.

Your request should include:

• your curriculum vitae;
• the proposed length of your term (for Full Members, indicate N/A);
• the graduate education activities in which you would like to participate; and
• your contact information (i.e., email address).

Once submitted, your SGS Membership Request will automatically go to the Department Chair, Faculty Dean, and SGS Dean for approval. The SGS Membership Request can also be started by your Department Chair or Faculty Dean through the same form and process; however, they will require your up-to-date CV.

The Dean of the Faculty/School that you will be working with recommends your membership to the School of Graduate Studies through their electronic approval in the SGS Portal.

In cases where additional information is required, the School of Graduate Studies may request:

• A written letter of recommendation from the Faculty Dean that specifies:
  • rationale for membership
  • graduate education activities in which you intend to participate

  • length of term requested

     

The School of Graduate Studies will contact you to notify you of the outcome of your request.

For External Membership Requests:

If your membership is approved, you will need to submit additional information so that you can access the ULethbridge intranet and the School of Graduate Studies Portal to approve forms submitted as part of graduate students' programs.

The School of Graduate Studies will send a secure DocuSign form to you to collect the following information so that we can assign you a ULethbridge ID number and login information:

• Full name
• Birthdate
• Physical address
• Email address
• Phone number

The information you provide in this form will be provided to Student Enrolment and Registrar Services to create your ID number.

When your ULethbridge account is set up, the School of Graduate Studies will forward you your membership letter that includes your ULethbridge ID number and account login information.

If you have not previously set up a ULethbridge account, it will be initially created with a randomly generated password. When you receive your login information in your membership letter, you will need to log in to your account right away and change your password.

Welcome to the School of Graduate Studies! You will now be able to access the School of Graduate Studies Portal and review necessary documents for the student and committee you are working with.

You can find contact information for the appropriate Graduate Program Office plus Graduate Program Committees' academic areas of oversight HERE.

As a member of the School of Graduate Studies, you should be familiar with important School of Graduate Studies documents.

Note: If your activities will extend beyond the term of your appointment, be sure to renew your membership before it expires.