Requesting Legal Services

Request for Contract Review (Non-Research)

Please note:

Contract review services for administrative units/departments/faculties may be requested by the Senior Administrator (as identified in the University's Designation of Senior Administration Policy) responsible for that area. The Senior Administrators designated in the policy are:

  • President

  • Vice-Presidents

  • Associate Vice-Presidents

  • Deans/University Librarian

  • Associate Deans/Associate University Librarians

  • Registrar

  • Executive Directors

In order to process requests for contract review, this form must be completed in its entirety and all relevant documents must be attached. Please refer to the "Contracts" tab and the University's Approval and Signing Authority Policy for more detailed information on the University's processes for contract review and to ensure the appropriate approvals and signing authorities are in place. Complete contract submissions are reviewed in the order they are are received. Please allow 2 to 4 weeks for completion of the contract review process. If expedited review is requested please specify the date the contract is needed by and the business reason for the rush request.

Please note: The Legal Department reviews and approves the legal terms of the contract. The requesting faculty/administrative unit is responsible for the review and approval of the business terms and for obtaining all necessary business approvals before submitting to Legal. Please see the "Contracts" tab for more detailed information on this.

I. Internal Information
Type of Request
II. Contract Counterparty Information
Does the counterparty do business under any other name?
Has the UofL contracted with this counterparty before?
III. Summary of Contract Terms
Is this contract a
Is there a confidentiality or other preliminary agreement in place with the counterparty (eg. a Letter of Intent (LOI) or a Memorandum of Understanding (MOU))?

Term of Contract:

$
Upload the contract or RFP as an attachment. Allowed file types are PDF, DOC, or DOCX. File must be less than 8MB.
One file only.
8 MB limit.
Allowed types: pdf, doc, docx.
Governing Law
Will either party be sharing confidential information (eg. business information or personal/health information of UofL employees or students)?
Does contract contain insurance OR indemnity provisions?
Does contract require UofL to make payments to OR receive payments from the other party?
Does contract require either party to be on the other’s premises OR use the other’s equipment?
Is University equipment being used in the performance of the contract?
If Yes, will the equipment will be taken off campus?
IV. Checklist

Each of the following is required to be confirmed by the Senior Administrator responsible for the requesting faculty/unit.

Competitive Bidding
For contracts $5,000-$14,999, at least 3 competitive quotes have been obtained; For contracts $15,000-$24,000, at least 3 competitive bids have been obtained; For contracts $25,000-$74,999, formal tender with at least 3 bidders has been done. If not, attach approved sole source justification form
Supporting Documents
All supporting documents are attached in Word or PDF format, as applicable (eg. request for proposal, preliminary agreements, etc).
Referenced Documents
All documents referenced in the contract are attached in Word or PDF format (including exhibits, hyperlinked documents, preliminary agreements, online terms and conditions, etc.)
Completeness
There are no additional oral explanations or promises that are not included in the contract.
Review of Business Terms
The requesting faculty/unit has reviewed and approved the business terms of the attached contract (or the requested terms described in this form, for contract preparation) AND verifies that the University can comply with these terms.
Approval of Business Terms
The requesting faculty/unit has received all necessary business approval for this contract.
The contract has been reviewed on behalf of the requesting faculty/unit, cover-to-cover, including all referenced and supporting documents by (insert name of individual above):
V. Approvals pursuant to the University’s Approval and Signing Authorization Policy
Signatories
The requesting faculty/unit has reviewed the University's Approval and Signing Authorization Policy and verifies that the identified signatory(ies) for this contract is/are the requisite signatory(ies) for the University under this Policy
VI. Upload Contract and all required documents (for contract reviews)
One file only.
8 MB limit.
Allowed types: pdf, doc, docx.
One file only.
8 MB limit.
Allowed types: pdf, doc, docx.