Grad studies applications go online

Calling the introduction of the online graduate studies application process a win-win scenario undersells just how many wins will be realized now that the new system has been launched.

Now available, the new online application system sees an end of a process whereby paper application forms, colour-coded by program, had been submitted for the past 30 years.

Initiated through the Recruitment and Retention Integrated Planning project, the online application system will not only be of significant improvement for students looking to enter graduate programs at the U of L, but it will greatly enhance the efficiency of University staff and faculty who must accept and review the applications and supporting documents submitted.

"By bringing this from paper submissions to an electronic method, we expect it will cut anywhere from two to six weeks of turnaround time off the application process," says Alice Miller, team leader of the online graduate application review.

Applicants to the School of Graduate Studies ( will now be able to upload their supporting documents online, pay for their application fee online with a credit card, have letters of reference completed online by their referees and have their application packages reviewed online from anywhere in the world.

As well, supervisors of graduate students can submit their supporting application forms online, manual data entry will be significantly decreased for U of L staff and applicant activity can be tracked by staff throughout the admission process.

Additional cost savings will accumulate by moving away from paper forms, by reducing mailing expenses (international costs are extremely high) and by automating manual processes.

Miller says the increase in graduate student applications as a result of a move to an electronic application process could be substantial, and is a key driver behind the project. As the University looks to further strengthen and grow its graduate programs, improving the conversion rate of applicants to registered graduate students can best be accomplished by making the application process as quick, easy and seamless as possible.

Following the launch of the online application system, training will be made available for faculty members who are involved in the graduate application and review processes.

The School of Graduate Studies currently offers programs in more than 60 disciplines for the following degrees:

Master of Arts (MA)
Master of Counselling (MC)
Master of Education (MEd)
Master of Fine Arts (MFA)
Master of Music (MMus)
Master of Science (MSc)
Master of Science in
Management (MSc (Mgt))
Doctor of Philosophy (PhD)

For more information, please contact Graduate Studies at or

This story first appeared in the June 2013 edition of the Legend. For a look at the full issue in a flipbook format, follow this link.