To ensure the safety and well-being of our volunteers, we would like to remind all departments to complete a Volunteer Application Form and Agreement and accurately report volunteer hours for university organized events. This includes research projects, creative activities or laboratory work, as outlined in the Volunteers in Research and Creative Activities Policy. Accurate reporting is essential to ensure volunteers are properly covered under the Workers' Compensation Board while participating in university activities.
Before the Volunteer Period · Submit the Volunteer Application Form and Agreement and the Hazard Assessment and Control Report Form to Safety Services at safety.services@uleth.ca.
After the Volunteer Period · Complete the Volunteer Hours and Tracking Spreadsheet for any event, research project, creative activity, or lab work organized between January 1 and December 31, 2025. · Submit the spreadsheet to Justina Gaudette at Justina.gaudette@uleth.ca.
Important Notes
· Volunteer hour tracking is now handled by the Payroll department instead of Wellness.
· Include only total hours per event – not individual names.
· Use a standard rate of $15/hour unless a higher value is justified (note this on the spreadsheet).
Resources
Events and Planning
Hazard Assessments
Contact:
Justina Gaudette | justina.gaudette@uleth.ca | (403) 315-4790
