Information For New Faculty

Class Instructors – The professor or class instructor responsible for teaching the lecture section of the class.

Account on the department Linux system, see Trent Takeyasu,, the department’s system administrator (C512).  This account is separate from the ULeth account used throughout the rest of the University .  For information on printing, compilers and/or software, sign in to access the information for account holders webpage.

Admin support – C526 – Barb Hodgson

Bridge, The – Single sign-on in the upper-right corner on the university’s homepage requires your ULETH username and password. Employee information, tax forms and course information/grade submission.

Calendar course descriptions – all topics listed in the descriptions must be covered in class.

Course coverage reports – At the end of the each semester, class instructors are asked to prepare course coverage reports.  These include a simplified course outline, grade distribution and general comments about the course.  These reports are unique to this department, and have been maintained for 40+ years.

Course evaluations – Students are given the opportunity to complete a course evaluation of the course and class instructor. They can be administered in-class or online.  Please consult with the admin support for your preference.

Course outline – An agreement between the class instructor and students, which can be used as a basis for grade appeals, if altered without class consensus.  These are considered intellectual property and must be shared only by the original author.  See Calendar for further information.

Disabilities – Students requiring special consideration for exams are handled through the Accommodated Learning Centre. 

E-mail addresses – (1) ULETH account and (2) CS account (departmental).  All e-mail sent to the CS Account is forwarded to the ULETH account.

Exams – University policies regarding exams can be found in the University Calendar

FACULTY HANDBOOK - effective 1 July 2018

Ghost labs/tutorials – If course enrollment is at the max, ghost labs/tutorials may be activated if demand warrants. Majors are given preference when registering, but waitlists are compiled by A/S Student Advising until the add/drop deadline.

Grants – NSERC Discovery and/or TRI grants require Form 180 (Intent to Apply); deadline is August 1st. ULRF applications can be obtained from Research and Innovation Resources (

ID card – Go to IT located in TH218 (Turcotte Hall); take photo ID with you as proof. The lab proctor will check if you have been entered into the university's system. Once confirmed, your photo will be taken and a card will be prepared while you wait, or you will be given a return time.

Incompletes – Students may request an extension to the course because of illness or other circumstance beyond their control.  The form is obtained from A/S Student Advising.

Library Card - General Services Desk at the entrance of the University Library.  You will be required to show your University ID card.

Make-up exams – Class instructors set their own policies but if a student has a documented reason, make-ups can be arranged. For final exams, students must complete a form to change the date/time they write.

Markers – class instructors generally mark exams, quizzes and assignments; however, larger classes may require marking assistance. Funds are included in the department budget to hire markers, who mark only assignments. Applications for a specific semester will be made available online, but hard copies will be available at the main office (C526).  Graduate students are often assigned to assist with marking as well.

Photocopy code - Ordered by the department Admin Support through the Dean's Office.  Both the code and information on how to access all campus photocopiers (and some printers) will be sent directly to you by Printing Services.

Prerequisite waiver checks – Checks ULeth courses, high school courses, not transferred credit courses.  These are tracked when the student registers.  If a student does not have the necessary pre-requisite(s), contact Kim Skura in the Dean's Office for follow-up.

Prerequisite Waiver Forms

Supervising Graduate Students – You must apply to become a member of the School of Graduate Studies.

STP FILE - (Salary, Tenure, Promotion) - what your file should contain

Textbooks – Ordered by the department admin support using the ULeth Bookstore software. Please provide title, author, publisher, edition, year and ISBN to ensure the correct course materials are ordered. 
If you are using open source material, the url link can be provided to the Bookstore in case a students wants to order a print-on-demand copy.
Deadline dates: FALL – first Friday in April; SPRING – last Friday in September; SUMMER – first Friday in March.

Withdrawals – Students may withdraw at any point up to, and including, the last day of classes with no academic penalty.


UPDATED:  2021 May 12