E-Thesis Submission Steps

*Remember to follow the detailed instructions for embedding the required fonts in your final PDF copy of your thesis

Before you begin your e-thesis submission, prepare the following:

• Your thesis abstract as text that you can copy and paste into the submission form within the e-thesis/project system
• Prepare a list of three (3) ProQuest Subject Codes at the 4 digit level available on the Collections Canada website
• Convert your thesis document to a PDF file. If you do not have access to PDF writer, contact the library for access to this software*
• Your final PDF file must include a file name that conforms to the following naming convention:
  • The file names for e-thesis documents cannot include any spaces.
  • LASTNAME_FIRSTNAME_DEGREE_COPYRIGHTYEAR.pdf
    • Example: JONES_MORGAN_MSC_2014.pdf
• The library will prepare a list of subject/keywords for your thesis document—these keywords and subject words will be used as search terms by other users

When the above has been prepared, continue.

After receiving the e-thesis registration notification from the relevant Graduate Program Office, graduate students may sign on to the e-thesis/project system. 

On the right-hand side of the webpage, click on “Login” under “My Account” or in the top-right-hand corner.

Your graduate studies program office will create an account for you and then you will receive an email notification to your University of Lethbridge account (name@uleth.ca) to start your e-thesis submission.

Under "My Account", click “My Opus” as shown in the top right.

At the top of the page, you will see a bar for uploading your thesis file. 

This will allow you to create a new item for submission; you will need to choose which collection this submission belongs to. Enter your faculty in the search bar, then choose the section listed as "Theses" and NOT "Projects." 

On the Describe Item page, enter the required information in the associated text boxes as depicted in the following screen images. Enter the required information, including at least one subject keyword, in the associated text boxes, except for the description, as depicted in the following screen images:

Ensure your Thesis title is appropriately capitalized (do not use all uppercase letters, use sentence case for the title, follow proper title formatting requirements for the discipline, etc. (Titles written in sentence case only capitalize proper nouns and the first word after a colon: Proper nouns like Alberta and DNA would be capitalized). This is how it will appear on your official transcripts.

Note: If you are requesting an embargo of your thesis in the OPUS system, you must submit the Embargo on Publication of Graduate Thesis Request form in the SGS Portal and receive approval from the Dean of Graduate Studies.

Note: Your thesis must be marked "Discoverable" at all times unless you have an approved embargo request from the School of Graduate Studies. For more information on requesting an embargo of your thesis, please visit the Embargo Procedure FAQ. Marking your thesis "Non-discoverable" will hide your submission contents from all OPUS users. In special circumstances, this will be allowed with the permission of the Dean of Graduate Studies. If you would like to make a request for non-discoverable status, contact sgs@uleth.ca.

If you have any additional files to be added to your thesis, add them here. Complete the following Distribution License form, by “checking” the box at the bottom of the webpage:

After everything is filled out completely, click "Deposit" to submit your thesis for final review

Revisions required to PDF thesis

1. If revisions are required, you will receive an email to your uleth account from the e-thesis/project system indicating that your thesis needs to be revised to conform to your graduate program’s thesis format regulations (see program-specific Policies & Procedures)
2. Once you have revised your thesis document, convert it to a PDF file following the naming convention outlined in Step 1: Preparing documents for submission process
3. Once you have accessed your account in the e-thesis/project system, delete your initial PDF file.
   Note: You do not need to re-enter your thesis information
4. Add/upload your revised PDF thesis document
5. Click “Next” when you have finished uploading the thesis document

PDF thesis approved by Dean, School of Graduate Studies

You will receive an uleth email from your relevant graduate studies program office (e.g., Education, Management, School of Graduate Studies) outlining that the Dean, School of Graduate Studies has approved your PDF thesis

Congratulations!