Definitions

Academic Year

Campuses

Courses

Grades

Reporting Changes

Students


Academic Year

The academic year runs from May 1 to April 30. This is the basis for the semester system, with Fall and Spring semesters, and separate Summer offerings. Fall semester begins in September and ends in December; Spring semester begins in January and ends in April; Summer offerings begin in May, end in August, and are divided into five sessions—the full term, and session I, II, III, and II/III combined.


Campuses

An applicant is initially assigned to a campus based on the campus declared on the application for admission. Once an applicant accepts an offer of admission, the campus represents the one most recently declared by the applicant.

For enrolments, campus is determined by where a student has the most course registrations in a particular semester. When a student has an equal number of registrations on more than one campus, Edmonton is chosen over Calgary, which in turn is chosen over Lethbridge. Registrations on campuses other than Lethbridge, Calgary, and Edmonton are excluded from the campus determination. If a student’s registrations are all on campuses other than Lethbridge, Calgary, and Edmonton, the student is assigned to the Lethbridge campus.

For credit hour reporting, campus refers to the location (Lethbridge, Calgary, or Edmonton) where a course is taught. Lethbridge includes the “L” (Other Lethbridge) and “M” (Lethbridge) campus codes and other campuses besides Calgary and Edmonton.


Courses

Credit Course: A course that, if successfully completed, may be credited to a University of Lethbridge degree, diploma, or certificate. A semester course typically is worth three credit hours.

Section: A student or students formally organized for instruction in a specific course offering. A course offering may consist of more than one type of section. For example, one offering may include a lecture, laboratory, and/or tutorial.

Course Level: The academic level of a course indicated by the course number. 1000-level courses include those numbered from 1000 to 1999; 2000-level courses include those numbered from 2000 to 2999; etc.

Undergraduate-level courses typically include those courses numbered less than 5000.
Master’s-level courses typically include those numbered from 5000 to 6999.
Doctoral-level courses typically include those numbered from 7000 to 8999.

Placeholder: A placeholder course either enables students not registered in credit courses to maintain active student status in their program or enables students registered elsewhere to maintain continuing student status for registration purposes. No credit hours are attached to placeholder courses.


Grades

The University employs a letter system for grading, which was revised in Fall of 1988 to include the “+” and “-” scheme. The letter grade is converted to grade points for use in calculating grade point average, a measure of overall academic performance.

Letter grade   Grade points
A+   4.0
A Excellent 4.0
A-   3.7
B+   3.3
B Good 3.0
B-   2.7
C+   2.3
C Satisfactory 2.0
C-   1.7
D+ Poor 1.3
D Minimal Pass 1.0
F Failure 0.0
WF Withdrawal/Fail 0.0

 

Note: The Withdrawal/Failure Designation was effective from May 1, 1992 to April 30, 2010. It was assigned when a student withdrew from a course but had already reached the legislated maximum number of individual course withdrawals.

Non-grade Designations:
AU - Audit
AI - Administrative Incomplete
I - Incomplete
W - All withdrawals
X - May be either Continuing or Permanent
CR - Credit
NC - Non-credit
P - Pass

 

Refer to Part 4 - Academic Regulations, Policies and Program Requirements in the University of Lethbridge Calendar for more information on the grading system and non-grade designations.


Reporting Changes

2013/2014

Open Studies students were previously reported as undergraduate Arts and Science students. They are now reported as Open Studies students at the appropriate level (Undergraduate, Master's, or Doctoral). As a result, totals based on level have been restated and may not match comparable totals in prior Fact Books.

The definition of a student's campus was changed slightly for 2013/2014 Fact Book reporting. As a result, campus totals may not match comparable totals in prior Fact Books.

2012/2013

Fact Book results prior to spring 2011 have been restated for consistency with current reporting practices. These results are now based on data extracted in 2011, and not on the actual extract dates for each term. As a result, data prior to Spring 2011 will be similar to (but may vary from) data reported in previous Fact Book reports (see example below).

Fall Enrolments - 10-Year Trend

  2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
12/13 Fact Book 7381 7733 7949 8009 8041 7837 8158 8374 8359 8253
Fact Books prior to 12/13 7402 7750 7986 8034 8069 7877 8209 8403 8359  
Difference -21 -17 -37 -25 -28 -40 -51 -29 0  

 


Students

Enrolment: A student registered in one or more courses or a placeholder is considered an enrolment. Bachelor of Nursing students attending only at Lethbridge College and dual admission students attending only at the partnering institution are not included. An enrolment can be classified as credit, academic non-credit, full-time, or part-time. Academic non-credit students would be students registered in a Co-operative Education Work Experience course, the Management Mentors program, or the Master of Counselling Project.

Section Registration: The number of course sections in which a student registers determines the number of section registrations that student generates.

Student Type: Institutional origin of a student with respect to a given semester. There are nine student types:

  • New High School (New Post-Secondary) - A student entering the university for the first time with fewer than 3 transferable post-secondary courses—in general, entering from high school.
  • New Post-Diploma - A student entering a university post-diploma program for the first time who has been granted credit for an approved diploma from a recognized college or technical or vocational institute.
  • Other New Transfer - A student entering the university for the first time who has been granted credit for 3 or more transferable post-secondary courses. Does not include post-diploma students.
  • New Transfer - Includes New Post-Diploma and Other New Transfer students.
  • Continuing - An admitted student who has been enrolled in at least one course (including placeholder courses) in each consecutive Fall and Spring semester from the time of his or her most recent admission to the university.
  • Returning After an Absence - A student who did not earn post-secondary credit during an absence of at least one Fall or Spring Semester and is re-entering the university after that absence.
  • Returning Transfer - A student who earned post-secondary credit during an absence of at least one Fall or Spring Semester and is re-entering the university after that absence.
  • Open Studies (formerly Unclassified) - A student who is permitted to register in one or more courses during a semester or Summer Session but is not admitted to the university.
  • Visiting or Exchange - A student enrolled at one institution who is studying at another institution with permission or under an approved exchange program/agreement.

Full-time: A student enrolled in 9 or more credit hours in a given semester. Students also may be full-time by definition including students enrolled in a Co-operative Education Work Experience course or in an M.F.A., M.Mus., or Ph.D. program. M.A., M.Sc., and M.Sc. (Management) students are full-time by definition if they are completing the program over 24 months.

Part-time: A registered student enrolled in fewer than 9 credit hours in a given semester. Audit students and students registered only in a placeholder course are also part-time. M.A., M.Sc., and M.Sc. (Management) students are part-time by definition if they are completing the program over 48 months.

Undergraduate: A student enrolled in an undergraduate-level program, regardless of degrees previously awarded to the student.

Master's: A student enrolled in a master’s-level program.

Doctoral: A student enrolled in a doctoral-level program.

Full-load Equivalent (FLE): A unit measure of enrolment in which one FLE represents one student for a year of study (typically September through April) taking a full load.

 

Program: Full Load:
Undergraduate Programs 30 credit hours/academic year
Master of Education 18 credit hours/academic year
Master of Counselling 12 credit hours/academic year
Master of Nursing - first year 15 credit hours/academic year
Master of Nursing - second year 18 credit hours/academic year
Post-Graduate Certificate in Counselling 12 credit hours/academic year
Post-Master’s Certificate in Counselling 12 credit hours/academic year

 

In programs where students are full- or part-time by definition, FLE calculations are not based on credit hours. In these programs, each student generates FLEs based on their full- or part-time status in the program.

 

Program: FLE Calculation:
Master of Arts – full-time 1/2 FLE/semester
Master of Arts – part-time 1/3 FLE/semester
Master of Science – full-time 1/2 FLE/semester
Master of Science – part-time 1/3 FLE/semester
Master of Fine Arts 1/2 FLE/semester
Master of Music 1/2 FLE/semester
M.Sc. (Management) – full-time 1/2 FLE/semester
M.Sc. (Management) – part-time 1/3 FLE/semester
Ph.D. 1/2 FLE/semester

 

Full-time Equivalent (FTE): A unit measure of enrolment in which one FTE represents one active student registered in the program for at least 60% of the full load of the program for the current session. FTE calculations are also performed on a semester basis and an annual basis.

 

Level: Annual FTE: Semester FTE:
Undergraduate Full-time Fall + 1/4 Part-time Fall and Summer
(all students in Summer Session are 
considered to be part-time) 
Full-time + 1/4 Part-time
Master's and 
Doctoral
Full-time Fall + 1/3 Part-time Fall and Summer
(all students in Summer Session are 
considered to be part-time)
Full-time + 1/3 Part-time

Year/Year Level: Undergraduate students are classified by year level according to the number of credit hours they have successfully completed.

Year Credit Hours
1 0 - 29.5
2 30 - 59.5
3 60 - 89.5
4 90 - 119.5
5 120 or more

Notes:

  • Open Studies students are not admitted to a program and as such are not assigned a year level.
  • Diploma and certificate students do not have a year level calculated due to non-standard lengths of their programs.
  • Post-diploma and second degree students are counted as being in their 2nd, 3rd, 4th, or 5th year.